Agenda

Audit & Governance Committee
Thursday 30th July 2020 6.00 pm

Venue: Committee Room 1 - Pink Room. View directions

Contact: Carley Lavender (Ext 37547) 

Items
No. Item

1.

Apologies for absence

2.

Declarations of Interest

            Members and Officers are reminded to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.

 

            Members and officer should make their declaration by stating :

a) the application they have the interest in

b) whether it is a pecuniary, personal and/or prejudicial

c) the nature of the interest

d) if it is a prejudicial or pecuniary interest, whether they will be exercising their right to speak to the application

 

3.

Minutes pdf icon PDF 167 KB

To approve as a correct record of the Minutes of the meeting of the Audit & Governance Committee held on 13 February 2020.

4.

Items on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstance

5.

Meeting Start Times

For the Committee to agree its meeting start time for the new municipal year.

6.

Members Allowances - Progressing the Next Review and Extension of Appointment for the Independent Panel pdf icon PDF 257 KB

This report informs the Committee of the Panel’s proposals to take forward the next review of the Members’ Allowances Scheme and it seeks the Committee’s approval to extend the existing appointments of the Panel to allow this to be undertaken.

 

The Committee is requested to:

(1)  Note the approach to be taken by the Independent Panel for its next review; and

(2)  Agree to extending the terms of office for all five members of the Panel until 31 March 2023.

7.

Response to Ernst & Young on annual assurance letter regarding governance arrangements pdf icon PDF 413 KB

The Committee is requested to note the attached correspondence

 

8.

Audit Progress and Audit Plan - update Reports for the Year Ended 31 March 2020 pdf icon PDF 142 KB

The Audit Progress and Audit Plan – update reports for the year ended 31 March 2020, which will be presented the Council’s external auditors Ernst and Young LLP (EY), are attached to this report.

 

The Committee is requested to:

 

      i.         Note the progress on the audit of the financial statement for the year ended 31 March 2020

 

 

Additional documents:

9.

Annual Governance Statement pdf icon PDF 225 KB

The Annual Governance Statement will be presented by the Internal Audit Manager, Stephen Pearse.

 

Members of the Audit & Governance Committee are requested to:

 

1)    approve the Council’s Annual Governance Statement for 2019/20

Additional documents:

10.

Treasury Management Annual Report pdf icon PDF 836 KB

A report on the Treasury Management activities for the year 2019/20 and to enable the Audit and Governance Committee to scrutinise the report prior to making comment to Full Council.

 

Audit Committee is requested to recommend Full Council to:

   

(i)             approve the actual prudential and treasury indicators for 2019/20 contained in the report;

(ii)            note the annual treasury management report for 2019/20; and

(iii)          note the treasury activity during 2019/20 which has generated interest receipts of£850,000 (1.31%). Budget £596,000 (1.24%)

 

11.

Chairman’s Annual Report To Council pdf icon PDF 131 KB

Members of the Audit & Governance Committee are requested to endorse the content of the report and to recommend its presentation to Full Council by the Committee Chairman

Additional documents:

12.

Updated Strategic Risk Register 2020-2021 pdf icon PDF 136 KB

The Council’s Strategic Risk Register has been reviewed and revised to reflect changes arising from the Covid-19 crisis, since its last update in February 2020. The Internal Auditor, Stephen Pearse will present this update to the Committee.

 

Members of the Audit & Governance Committee are requested to note & approve the revised strategic Risk Register.

Additional documents:

13.

Annual Counter-Fraud Report pdf icon PDF 132 KB

As part of its agreed work plan, an annual report on counter-fraud activity is presented by the Internal Audit Manager, Stephen Pearse, for consideration by the Committee.

 

Members of the Audit & Governance Committee are requested to note the report and the counter-fraud work performed by the Council in 2019/20

Additional documents:

14.

Annual Internal Audit Report & Opinion pdf icon PDF 150 KB

This report will be presented by the Internal Audit Manager, Stephen Pearse. It summarises the activities of the Council’s Internal Audit service for 2019/20.

 

Members of the Audit & Governance Committee are requested to note the Internal Audit Annual Report & Opinion 2019/20 report and the work carried out by Internal Audit.

Additional documents:

15.

Progress against the audit plan pdf icon PDF 134 KB

This report will be presented by the Internal Audit Manager, Stephen Pearse. The Committee is required to oversee the provision of an adequate and effective internal audit service.

 

Members of the Committee are requested to note the content of the report on progress made against the outline Audit Plan agreed by the Committee at its February meeting.

Additional documents:

16.

Summary of findings from reports issued November 2019 to June 2020 pdf icon PDF 130 KB

This report will be presented by the Internal Audit Manager, Stephen Pearse.

 

Members of the Audit & Governance Committee are requested to note the Summary of Findings from reports issued (November 2019 – June 2020).

Additional documents:

17.

Update on the use of powers under the regulation of investigatory powers act (RIPA) 2000 and the investigatory powers act (IPA) 2016 pdf icon PDF 131 KB

The Internal Audit Manager, Stephen Pearse, will present the update report.

 

Members of the Audit & Governance Committee are requested to note that the Council did not make any use of its powers under RIPA in the 2019/20 municipal year.

Additional documents:

18.

Information / Advisory documents received

None.

19.

Work Plan review 2020/21 pdf icon PDF 443 KB

The Internal Audit Manager, Stephen Pearse will present the Work Plan for 2020/21 for the Committee to approve.