Agenda

Audit & Governance Committee
Thursday 13th February 2020 6.00 pm

Venue: at the Arun Civic Centre, Maltravers Road, Littlehampton, BN17 5LF

Contact: Carley Lavender (Ext 37547) 

Items
No. Item

1.

Apologies for absence

2.

Declarations of Interest

            Members and Officers are reminded to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.

 

            Members and officer should make their declaration by stating :

a) the application they have the interest in

b) whether it is a pecuniary, personal and/or prejudicial

c) the nature of the interest

d) if it is a prejudicial or pecuniary interest, whether they will be exercising their right to speak to the application

 

3.

Minutes pdf icon PDF 161 KB

To approve as a correct record of the Minutes of the meeting of the Audit & Governance Committee held on 21 November and the Special Meeting of the Committee held on 19 December 2019.

Additional documents:

4.

Items on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstance

5.

Ernst & Young - Audit Planning Report pdf icon PDF 130 KB

The Audit planning report and draft Audit Plan for the year 2019/20, which will be presented by the Council’s external auditors Ernst and Young LLP (EY), is attached to this report.

 

The Committee is asked to note the report.

Additional documents:

6.

Housing Benefit Subsidy Claim 2018/19 Certification pdf icon PDF 131 KB

The Committee is asked to note the report on the outcome of the annual Housing Benefit Subsidy Claim certification for 2018/19.

 

Additional documents:

7.

Accounting Policies for 2019/20 accounts pdf icon PDF 129 KB

The report allows the Audit and Governance Committee to consider and approve the accounting policies that will be applied to the Statement of Accounts 2019/20 for approval by the Committee in July 2020.

Additional documents:

8.

Capital Strategy pdf icon PDF 127 KB

The report allows the Audit and Governance Committee to consider and comment on the Council’s Capital Strategy 2020/21 to 2022/23 before adoption by Full Council.

 

The Committee is requested to recommend to Full Council that the Capital Strategy 2020/21 to 2022/23 be approved.

Additional documents:

9.

Treasury Management Strategy Statement & Annual Investment Strategy pdf icon PDF 625 KB

The purpose of this report is to present the Treasury Management Strategy Statement and Annual Investment Strategy 2020/2021 and to enable the Audit & Governance Committee to scrutinise the report prior to making comment to Full Council (18 March 2020).

 

 

Additional documents:

10.

Update on the status of the Council's Business Continuity (BCP) Arrangements pdf icon PDF 311 KB

This information paper provides Members with an overview and update on Business Continuity Planning with the Council.

11.

Update on progress against the recommendations of the partnerships audit pdf icon PDF 374 KB

This paper sets out progress to date on a register of partnerships for Arun District Council, including an initial list of arrangements which may meet the agreed definition of a partnership and how this work should go forward.

 

The Committee is requested to note the background and proposed approach to developing an up-to-date partnership register.

Additional documents:

12.

Updated Strategic Risk Register pdf icon PDF 131 KB

The Council’s Strategic Risk Register has been reviewed and revised to reflect changes since it was presented to the Committee at its November 2019 meeting.

 

The Committee is requested to note and approve the revised Strategic Risk Register.

Additional documents:

13.

Annual Internal Audit Plan pdf icon PDF 136 KB

Each year Internal Audit is required to develop an internal audit plan for the following financial year.  The Committee is requested to approve the outline annual internal audit plan for 2020/21.

Additional documents:

14.

Progress against the audit plan pdf icon PDF 34 KB

The Committee is required to oversee the provision of an adequate and effective internal audit service.  Part of this process is to monitor delivery of progress against the Audit Plan and to receive summaries of reports issued.

 

Members of the Committee are requested to note the content of the report on progress made against the outline Audit Plan agreed by the Committee at its February 2019 meeting.

 

Additional documents:

15.

Information / Advisory documents received

·         For information only - link to the results of the CIPFA Fraud and Corruption Tracker 2019 exercise

 

 

16.

Work Plan review 2020/21 pdf icon PDF 621 KB

The Internal Audit Manager will update the Committee on any changes to the rolling workplan for 2020/21.