Issue - meetings

Arun District Council’s (ADC) contract for Responsive Repairs and Void Refurbishment has been tendered in accordance with current EU public procurement legislation and Standing Orders.  This report provides a brief summary of the procurement process and details the results of the tender evaluation. A recommendation for the award of Contract is provided based on results of the tender evaluation process.

Cabinet

RESOLVED

That the award of the Council’s Responsive Repairs and Void Refurbishment Contract to Contractor A from 1 April 2020 be agreed based on their financial and technical submission being the most economically advantageous tender following a competitive tender process.

The Cabinet Member for Residential Services, Councillor Mrs Gregory, introduced this item and informed Members that as a provider of social housing, the Council managed and maintained 3,348 homes across the District, all of which were maintained to the Decent Homes Standards as a minimum.  The Council’s current contract with Mears was due to expire on 31 March 2020 and so a tender process for a new Responsive Repairs and Void Refurbishment Contract had taken place in line with the Official Journal of the European Union (OHEU).  The selected method for this procurement had been the ‘Competitive Procedure with Negotiation’ to ensure that the more complex aspects of the Contract had been fully understood by all parties.  The award of the Contract had been based on the Most Economically Advantageous Tender (MEAT) for the Council.

            The Group Head of Residential Services was then invited to present her report.  She outlined that that the Council had engaged the service of professional consultants specialising in this work as part of the procurement process.  The approved tender evaluation criteria had been structured on 40 per cent price and 60 per cent quality and an evaluation matrix with an appropriately weighted scoring system had been devised for both the financial submissions and the technical aspects of each bid.

The report set out a recommendation for the award of contract based on the results of the tender evaluation as set out in the report with an option to extend the contract for a further period of up to five years.

            The Cabinet

                        RESOLVED

                        It be agreed that the award of the Council’s Responsive Repairs and Void Refurbishment Contract be awarded to Contractor A from 1 April 2020 based on their financial and technical submission being the most economically advantageous tender following a competitive tender process.

The Cabinet confirmed its decision as per Decision Notice C/031/130120, a copy of which is attached to the signed copy of the Minutes.