Decisions

To seek Cabinet’s permission to establish a cross-party Working Party to consider the recommendations from the forthcoming presentation on the Planning Review by Sean Hannaby (of Hannaby Planning Solutions Ltd) which will take place shortly.  

The Cabinet

            RESOLVED – That

(1)  the establishment of a Planning Review Working Party based on the following terms be supported: 

(a)       Terms of Reference – to consider the findings and examine the recommendations from the Planning Review (when presented) so that the Council can agree which recommendations it wants to accept and establish a monitoring process to ensure that recommendations are followed through.  The Working Party will report to Cabinet, who will report to Full Council;

(b)       Size of the Working Party – the seats on this Working Party will be politically balanced and 8 in size (3/LD, 3/Cons, 1/Ind, 1 G).

(c)       Nominations to the seats – to be confirmed by the relevant Group Leaders immediately if the proposal is accepted by Cabinet;

(d)       Proposals for the allocation of seats if vacancies occur – to be for the relevant Group Leader to fill the vacant seat and report this information to the next Full Council meeting;

(e)       Timescale for the work to be undertaken – over the next few months following receipt of the forthcoming presentation and publication of the report (establishing the Working Party now means that the Council will be ready to conduct this work speedily); and

(f)         To report back to Cabinet as soon as possible to enable the Council to progress with any recommendations it supports.

(2)  If established, the Working Party can then:

(a)      Review its terms of reference at its first meeting and recommend any change back to Cabinet;

(b)      Make any recommendations to Cabinet based on the terms of reference – it will have no decision-making authority; and

(c)       Meet in private unless it agrees that it will work to the Meeting Procedure Rules at Part 5 of the Council’s Constitution.

To receive authority to draw down Section 106 contributions from the Kingley Gate development – ref LU/355/10.

These sums are provided for the management and maintenance of the community facilities including changing facilities, sports pitches, play areas and public open space provided on site and as a contribution for a community building to be delivered by Littlehampton Town Council at Eldon Way, Wick, Littlehampton.

The Cabinet

      RESOLVED - That

1.    Subject to the various Section 106 sums being received, approval be given to the drawing down of the following sums to fund the Council’s ongoing maintenance commitments on receipt of the sums on transfer of the facilities:

·              Public open space sum £ 334,798 - plus indexation

·              Play areas sums £ 24,000 - plus indexation

·              Playing fields sum £ 24,144.00 – plus indexation

·              Changing facilities sum £16,324 - plus indexation

Total - £399,266 plus indexation

2.    Additional annual revenue expenditure of up to £30,000 be approved plus indexation in respect of the Council’s maintenance commitments for the public open space areas, play area and changing facilities as outlined in 1 above.  This to include the extension of an existing temporary post in the Greenspace service to use the 5% management sum; and

3.    Approval be given to the transfer of the Community Facilities commuted sum of £263,464.37 (heldby ADC) to Littlehampton Town Council by way of a Deed of Agreement toward construction of the replacement community facility building known as the Keystone building at Eldon Way, Littlehampton.

To seek approval to progress the Sunken Gardens scheme, including its scope, delivery and project funding.

The Cabinet

            RESOLVED

            That the scope of the Sunken Gardens project is approved and that the project team progresses its delivery, subject to Full Council approval of the Recommendation below.

The Cabinet also

            RECOMMEND TO FULL COUNCIL

            That a supplementary estimate of £500k be approved for the Sunken Gardens project funded from the £316 balance of the earmarked reserve identified for unallocated project funding and essential capital maintenance and the balance of £184k which equates to a Band D equivalent Council Tax of £2.97.

This report provides an update on the Place St Maur scheme, and seeks approval for the delivery plan and project funding.

The Cabinet

RESOLVED – That

(1)  The Project Proposal (Appendix1) be approved; and

(2)  The designs will be presented at future Cabinet meetings

The Cabinet also

       RECOMMEDN TO FULL COUNCIL – That

(1)A supplementary estimate of £370k be approved for the Place St Maur project, funded from the unallocated capital/project earmarked reserve; and

(2)Authority be given for the Council to enter into a funding agreement with Coast to Capital and approve the drawdown and expenditure of external funding, and that the terms and conditions of the funding agreement are to be reviewed and agreed by Legal Services  in consultation with the Monitoring Officer.

To consider the options available to achieve access to the beach for those with limited mobility.

The Cabinet

            RESOLVED – That

(1)  The report be noted;

(2)  Agreement be given to not pursue Options 1, 2, 3, 6 or 8; and

(3)  Endorsement be given to further investigate and potential viability of Options 4, 5 and 7 as a means of improving access to the lower beach at Bognor Regis with findings and further recommendations being reported back to the relevant Committee.

This report sets out proposals to work in partnership with West Sussex County Council (WSCC) to deliver a twelve-month Food Waste and Absorbent Hygiene Products (AHP) collection service trial across approximately 1,150 properties in Arun.

The Cabinet

            RESOLVED – That

(1)  Approval be given to proceed with a Food Waste and AHP Collections trial using a 123 service as outlined in the report for a period of twelve months, commencing in March 2021;

(2)  It be noted and support be given to the governance arrangements which are designed to allow the respective project teams to take all necessary decisions to successfully deliver the trial within the framework outlined in the report; and

(3)  Approval be given to the necessary drawing down of funding from West Sussex County Council and expenditure associated with Arun’s delivery of the trial as outlined in the report.

The Budget Monitoring Report sets out the Capital, Housing Revenue and General Fund Revenue Budget performance to the end of September 2020.

The Cabinet

            RESOLVED – That

(1)  The report in Appendix 1 be noted; and

(2)  Note the actions taken to mitigate the Council’s net expenditure due to the Covid-19 pandemic.

This report prioritises the recommendations from Cabinet of 21 September 2020 in relation to the Covid-19 Recovery Working Party and attempts to identify associated costs, if known at this time.

The Cabinet

            RESOLVED

            To note the report and instruct Officers to proceed with each proposal listed in Appendix A attached to the report.

To update Cabinet on the Council’s response to the pandemic situation and possible proposals for economic recovery.

The Cabinet

            RESOLVED

            That the report be noted.

This report is to advise Cabinet of the latest position with regard the appointment of the vacant position of Group Head of Council Advice and Monitoring.

In accordance with the Constitution at ‘Part 6 – Procedure Rules (Other) – Section 7 – Officer Employment at Section 2.6 – Consultation Procedure for Appointments’, I as Chief Executive, have the delegated authority to make this appointment, but this report is asking Cabinet to note the latest position the Council is in.

In accordance with Part 3 (Responsibility for Functions) Section 2.0, Paragraph 2.3 of the Council’s Constitution, the Cabinet may consider items of an urgent nature where special circumstances apply.  The circumstances for presenting this report as a matter of urgency are to ensure that Cabinet are formally made aware of the position of Group Head of Council Advice & Monitoring Officer as soon as possible.   This is not a key decision and therefore the agreement of the Chairman of the Overview Select Committee is not required. However, the Chairman has been informed of this report out of courtesy. 

The Cabinet

            RESOLVED

The outcome of the recruitment process for the vacant role of Group Head of Council Advice and Monitoring Officer be noted.