07/09/2023 - Combined Cleansing Services Contract

The current contract expires on 31 January 2026. To procure a new contract within this timeframe, a committee decision is required to inform the strategic direction and scope of the new Combined Cleansing Services Contract

Decision Maker: Environment Committee

Decision due date: 19/03/2024

Wards affected: (All Wards);

Lead officer: Oliver Handson, Joe Russell-Wells

Notice of decision: 07/09/2023

Anticipated restriction: Open


07/09/2023 - Leisure Operating Contract Annual Report

This report will provide members of the Housing & Wellbeing Committee with an update in respect of the Council’s Leisure Operating Contract over the past twelve months, and will include a presentation from the Council’s Leisure Operator Freedom Leisure.

Decision Maker: Housing and Wellbeing Committee

Decision due date: 25/01/2024

Wards affected: (All Wards);

Lead officer: Oliver Handson, Fraser Kidd

Notice of decision: 07/09/2023

Anticipated restriction: Open


07/09/2023 - Arun / WSCC Growth Deal Refresh

The Arun Growth Deal (2018 -2023) with WSCC has been refreshed and updated to reflect current economic growth priorities and opportunities in Arun. This report is asking the Committee to approve the updated (2024 – 2029) version.

Decision Maker: Economy Committee

Decision due date: 16/04/2024

Wards affected: (All Wards);

Lead officer: Denise Vine

Notice of decision: 07/09/2023

Anticipated restriction: Open


27/07/2023 - Quarter 3 Budget Monitoring Report

The budget monitoring report sets out the Revenue and Capital budget forecast as at the end of December 2023.

Decision Maker: Planning Policy Committee

Decision due date: 30/01/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 27/07/2023

Anticipated restriction: Open


27/07/2023 - Quarter 3 Budget Monitoring Report

The budget monitoring report sets out the HRA, Revenue and Capital budget forecast as at the end of December 2023.

Decision Maker: Housing and Wellbeing Committee

Decision due date: 25/01/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 27/07/2023

Anticipated restriction: Open


12/07/2023 - Fitzleet Multi-storey Car Park Option Update report

This report updates on investigations undertaken by officers on possible alternative ownership and maintenance approaches.

Decision Maker: Economy Committee

Decision due date: 16/04/2024

Wards affected: Marine;

Lead officer: Sam Horwill

Notice of decision: 12/07/2023

Anticipated restriction: Part exempt

Explanation of anticipated restriction:
Appendix to report will be exempt


12/07/2023 - Revised Drainage Water Resource Management Plan (DWMP) Consultations

This report will update the Committee on the further focused consultations on Southern Water’s DWMP since the previous consultations; including two schemes that may directly and indirectly affect Arun residents (in particular Havant Thicket Reservoir and the Ford recycling scheme) and suggested responses to the proposals.

Decision Maker: Planning Policy Committee

Decision due date: 26/09/2024

Wards affected: (All Wards);

Lead officer: Kevin Owen

Notice of decision: 12/07/2023

Anticipated restriction: Open


12/07/2023 - Additional Beach Huts

To consider identified opportunities to introduce additional beach huts in
the district.

Decision Maker: Economy Committee

Decision due date: 16/04/2024

Wards affected: (All Wards);

Lead officer: Sam Horwill

Notice of decision: 12/07/2023

Anticipated restriction: Open


12/07/2023 - Climate Action Work Plan - Update

This report provides an update on projects within the Action Plan and an overview of the Council’s Scope 1, 2 and 3 emissions for the 2022-2023 financial year. This is in line with the 2030 carbon neutral target.

Decision Maker: Policy and Finance Committee

Decision due date: 07/03/2024

Wards affected: (All Wards);

Lead officer: William Page

Notice of decision: 12/07/2023

Anticipated restriction: Open


15/06/2023 - Arun Brownfield Land Register

This report updates the committee on the Brownfield Land Register headline outputs for the monitoring year 2023.

Decision Maker: Planning Policy Committee

Decision due date: 30/01/2024

Wards affected: (All Wards);

Lead officer: Kevin Owen

Notice of decision: 15/06/2023

Anticipated restriction: Open


15/06/2023 - Arun Authority Monitoring Report (AMR)

This report updates the committee on the Authority Monitoring Report for the financial year 1st April 2011 to 31st March 2023.

Decision Maker: Planning Policy Committee

Decision due date: 30/01/2024

Wards affected: (All Wards);

Lead officer: Kevin Owen

Notice of decision: 15/06/2023

Anticipated restriction: Open


15/06/2023 - Barham/Eastergate/Westergate Infrastructure Development Plan (BEWIDP)

This report seeks the agreement of Committee to publish the Barnham/Eastergate/Westergate Infrastructure Development Plan (BEWIDP) on the council’s web site as material evidence identifying the infrastructure supporting the delivery development uplift within the BEW Strategic Allocation.

Decision Maker: Planning Policy Committee

Decision due date: 26/09/2024

Wards affected: Barnham;

Lead officer: Kevin Owen, Amber Willard

Notice of decision: 15/06/2023

Anticipated restriction: Open


15/06/2023 - Taxi Fare Setting

The fares charged to customers using Hackney Carriages (Taxis) are reviewed and set each year by the Licensing Committee.
This report provides information to be considered for the setting of fares for the period of 1st April 2024 to 31st March 2025.

Decision Maker: Licensing Committee

Decision due date: 23/02/2024

Wards affected: (All Wards);

Lead officer: Chris Arm

Notice of decision: 15/06/2023

Anticipated restriction: Open


15/06/2023 - Licensing Fee Setting

The fees charged for licensing services that are not set nationally are reviewed and set each year by the Licensing Committee. This report provides information to be considered for the setting of fares for the period from 1st April 2024.

Decision Maker: Licensing Committee

Decision due date: 23/02/2024

Wards affected: (All Wards);

Lead officer: Chris Arm

Notice of decision: 15/06/2023

Anticipated restriction: Open


16/05/2023 - Medium Term Financial Forecast 2024/25 to 2028/29

The Council’s Medium-Term Financial Strategy (MTFS) covering the period up to 2028/29 previously rolls forward and updates the data and assumptions in the existing approved MTFS. The Strategy amends previous assumptions contained in it to reflect changes in the Council’s circumstances and other issues that have a strategic bearing on the Council’s financial prospects. This year’s MTFS has once again been prepared against a backdrop of economic uncertainty, with rising interest rates and high levels of inflation all continuing to fuel the cost of living crisis.

 

Decision Maker: Policy and Finance Committee

Decision due date: 08/01/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Committee Revenue and Capital Budget 2024/25

The purpose of the report is for this Committee to consider and recommend its revenue budget for inclusion in the Council’s 2024/25 revenue budget for 2024/25. These will be considered by this Committee later on this agenda. In addition, this Committee will consider the overall revenue and capital budgets for 2024/25 to make recommendations to the Special Meeting of the Council on 21 February 2024 on the General Fund budget to be set and level of Council Tax for the District for 2024/25.

Decision Maker: Policy and Finance Committee, Full Council

Decision due date: 21/02/2024

Wards affected: (All Wards);

Lead officer: Daniel Bainbridge

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Council Revenue and Capital Budgets 2024/25

The purpose of this report is for this Committee to consider and recommend to Full Council on 21 February 2024, the overall budget to be set, level of Council Tax for the District, Housing Revenue Account budget and rent levels for 2023/24. In addition, Committees must consider and recommend the overall capital programme (HRA and General Fund) to be set for 2024/25.

Decision Maker: Full Council

Decision due date: 21/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Committee Revenue and Capital Budgets 2024/25 - Planning Policy

The purpose of the report is for this Committee to consider and recommend its revenue budget for inclusion in the 2024/25 revenue budget, which will be submitted to the Policy and Finance Committee on 8 February 2024. The Policy and Finance Committee will consider the overall revenue budget for 2024/25 so that it can make recommendations to a Special Meeting of the Council on 21 February 2024 on the budget to be set and level of Council Tax for the District for 2024/25.

In addition, Committees must consider and recommend their draft capital budget for
inclusion in the overall capital programme, which will be submitted to the Policy and
Finance Committee on 8 February 2024. The Policy and Finance Committee will
consider the overall capital programme to make a recommendation to a Special Meeting
of the Council on 21 February 2024 on the overall capital programme to be set for 2024/25.

Decision Maker: Planning Policy Committee, Full Council

Decision due date: 21/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Committee Revenue and Capital Budgets 2024/25 - Environment

The purpose of the report is for this Committee to consider and recommend its revenue budget for inclusion in the 2024/25 revenue budget, which will be submitted to the Policy and Finance Committee on 8 February 2024. The Policy and Finance Committee will consider the overall revenue budget for 2024/25 so that it can make recommendations to a Special Meeting of the Council on 21 February 2024 on the budget to be set and level of Council Tax for the District for 2024/25.

In addition, Committees must consider and recommend their draft capital budget for
inclusion in the overall capital programme, which will be submitted to the Policy and
Finance Committee on 8 February 2024. The Policy and Finance Committee will
consider the overall capital programme to make a recommendation to a Special Meeting
of the Council on 21 February 2024 on the overall capital programme to be set for 2024/25.

Decision Maker: Environment Committee, Full Council

Decision due date: 21/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Committee Revenue and Capital Budgets 2024/25 - Housing & Wellbeing

The purpose of the report is for this Committee to consider and recommend its revenue budget for inclusion in the 2024/25 revenue budget, which will be submitted to the Policy and Finance Committee on 8 February 2024. The Policy and Finance Committee will consider the overall revenue budget for 2024/25 so that it can make recommendations to a Special Meeting of the Council on 21 February 2024 on the budget to be set and level of Council Tax for the District for 2024/25.

In addition, Committees must consider and recommend their draft capital budget for
inclusion in the overall capital programme, which will be submitted to the Policy and
Finance Committee on 8 February 2024. The Policy and Finance Committee will
consider the overall capital programme to make a recommendation to a Special Meeting
of the Council on 21 February 2024 on the overall capital programme to be set for 2024/25.

Decision Maker: Housing and Wellbeing Committee, Full Council

Decision due date: 21/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Member Learning & Development

This report updates the Committee on the Member Induction Programme prepared by the Committee Services Manager and the Monitoring Officer. The programme has been implemented following the May 2023 local elections and covers the induction, learning and development for all Councillors across the full range of their responsibilities and Committee memberships.

Decision Maker: Standards Committee

Decision due date: 27/03/2024

Wards affected: (All Wards);

Lead officer: Daniel Bainbridge

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Member Learning & Development

This report updates the Committee on the Member Induction Programme prepared by the Committee Services Manager and the Monitoring Officer. The programme has been implemented following the May 2023 local elections and covers the induction, learning and development for all Councillors across the full range of their responsibilities and Committee memberships.

Decision Maker: Standards Committee

Decision due date: 18/01/2024

Wards affected: (All Wards);

Lead officer: Daniel Bainbridge

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - The Council's Revenue and Capital Budget 2024/25

The purpose of the report is for this Committee to consider and recommend to the Special Council Meeting on 21 February 2024 the overall budget to be set, level of Council Tax for the District, Housing Revenue Account Budget and rent levels for 2024/25.

In addition, the Policy and Finance Committee must consider the overall capital programme (HRA and General Fund) to be set for 2024/25.

Decision Maker: Policy and Finance Committee

Decision due date: 08/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Budget Monitoring Report to 31 December 2023

The Budget Monitoring Report sets out the Capital, Housing Revenue and General Fund Revenue budget performance to the end of December 2023.

Decision Maker: Policy and Finance Committee

Decision due date: 08/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Monitoring Officer Report including monitoring the operation of the Code

This is a regular report to the Committee by the Monitoring Officer to give the Committee an overview of the work of the Monitoring Officer that falls within the scope of the functions for which the Committee is responsible.

Decision Maker: Standards Committee

Decision due date: 27/03/2024

Wards affected: (All Wards);

Lead officer: Daniel Bainbridge

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Monitoring Officer Report including monitoring the operation of the Code

This is a regular report to the Committee by the Monitoring Officer to give the Committee an overview of the work of the Monitoring Officer that falls within the scope of the functions for which the Committee is responsible.

Decision Maker: Standards Committee

Decision due date: 18/01/2024

Wards affected: (All Wards);

Lead officer: Daniel Bainbridge

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Register of Assessments of Complaints Against Councillors

This report updates the Committee on the complaints against Councillors received since the Monitoring Officer’s last report. The Committee is responsible for promoting and maintaining high standards of conduct by Members of the District and Town & Parish Councils, for monitoring the operation of the Code of Conduct, and for considering the outcome of investigations in the event of breaches of the Code of Conduct.

Decision Maker: Standards Committee

Decision due date: 27/03/2024

Wards affected: (All Wards);

Lead officer: Daniel Bainbridge

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Register of Assessments of Complaints Against Councillors

This report updates the Committee on the complaints against Councillors received since the Monitoring Officer’s last report. The Committee is responsible for promoting and maintaining high standards of conduct by Members of the District and Town & Parish Councils, for monitoring the operation of the Code of Conduct, and for considering the outcome of investigations in the event of breaches of the Code of Conduct.

Decision Maker: Standards Committee

Decision due date: 18/01/2024

Wards affected: (All Wards);

Lead officer: Daniel Bainbridge

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Internal Audit Progress Report December 2023

The purpose of this report is to provide Members with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan and to provide an overview of the status of ‘live’ reports.

Decision Maker: Audit and Governance Committee

Decision due date: 19/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Internal Audit Charter 2024/25

The Internal Audit Charter is a formal document that defines the internal audit activity’s purpose, authority and responsibility consistent with the Definition of Internal Auditing, the Code of Ethics and the Standards. The Public Sector Internal Audit Standards require the charter to be reviewed and approved annually.

Decision Maker: Audit and Governance Committee

Decision due date: 19/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Internal Audit Annual Plan 2024/25

The Internal Audit Plan provides the mechanism through which the Chief Internal Auditor can ensure most appropriate use of internal audit resources to provide a clear statement of assurance on risk management, internal control and governance arrangements.

This report presents the plan for 2024/25 for approval by the Committee.

Decision Maker: Audit and Governance Committee

Decision due date: 19/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Internal Audit Progress Report December 2023

The purpose of this report is to provide Members with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan and to provide an overview of the status of ‘live’ reports.

Decision Maker: Audit and Governance Committee

Decision due date: 19/02/2024

Wards affected: (All Wards);

Lead officer: Antony Baden

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Corporate Risk Register update

The Corporate Risk Register is reviewed and updated in line with the requirements of the Council’s Risk Management Framework.

Quarterly updates reflecting revisions are reported to the Audit and Governance Committee, this report highlights the changes since the last update.

Decision Maker: Audit and Governance Committee

Decision due date: 19/02/2024

Wards affected: (All Wards);

Lead officer: Vicky Ashmore

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Council Scope 1, 2 and 3 emission updates for the 2022-2023 financial year

This report provides an update on the emissions (Scope 1, 2 and 3) of the Council for the 2022-2023 financial year. This is in line with the 2030 carbon neutral target and allows for the monitoring of emissions produced by the Council and its activities.

Decision Maker: Policy and Finance Committee

Decision due date: 08/02/2024

Wards affected: (All Wards);

Lead officer: William Page, Joe Russell-Wells

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Climate Action Work Plan update

This report provides an update on projects within the Action Plan and an overview of the Council’s Scope 1, 2 and 3 emissions for the 2022-2023 financial year. This is in line with the 2030 carbon neutral target.

Decision Maker: Policy and Finance Committee

Decision due date: 07/03/2024

Wards affected: (All Wards);

Lead officer: William Page, Joe Russell-Wells

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Taxi Policy & Byelaws

This report seeks adoption of the revised Hackney Carriage and Private Hire Licensing Policy and associated Byelaws. Public consultation on the revised Policy was carried out between September and November 2022, including proposals to introduce vehicle age criteria, emission standards and requirements for CCTV, as well as other minor amendments and updates. The draft Policy has been updated following consultation and is presented for adoption.

Decision Maker: Licensing Committee

Decision due date: 15/12/2023

Wards affected: (All Wards);

Lead officer: Neil Williamson

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Treasury Management Strategy & Annual Investment Strategy 2024/25

The purpose of this report is to present the Treasury Management Strategy Statement and Annual Investment Strategy 2024/2025 and to enable the Audit and Governance Committee to scrutinise the report prior to making recommendations to Full Council

Decision Maker: Audit and Governance Committee, Full Council

Decision due date: 13/03/2024

Wards affected: (All Wards);

Lead officer: Sian Southerton

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Q3 Performance Report for the Key Performance Indicators (KPI’s) which form part of the Council’s Vision 2022-2026.

This report gives the Q3 Performance of the Key Performance Indicators which form part of the Council’s Vision 2022-2026.

Decision Maker: Policy and Finance Committee

Decision due date: 07/03/2024

Wards affected: (All Wards);

Lead officer: Jackie Follis

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Q3 Performance Report for the Key Performance Indicators (KPI’s) which form part of the Council’s Vision 2022-2026.

This report gives the Q3 Performance of the Key Performance Indicators which form part of the Council’s Vision 2022-2026.

Decision Maker: Licensing Committee

Decision due date: 23/02/2024

Wards affected: (All Wards);

Lead officer: Jackie Follis

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Q3 Performance Report for the Key Performance Indicators (KPI’s) which form part of the Council’s Vision 2022-2026.

This report gives the Q3 Performance of the Key Performance Indicators which form part of the Council’s Vision 2022-2026.

Decision Maker: Planning Policy Committee

Decision due date: 30/01/2024

Wards affected: (All Wards);

Lead officer: Jackie Follis

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Q3 Performance Report for the Key Performance Indicators (KPI’s) which form part of the Council’s Vision 2022-2026.

This report gives the Q3 Performance of the Key Performance Indicators which form part of the Council’s Vision 2022-2026.

Decision Maker: Housing and Wellbeing Committee

Decision due date: 25/01/2024

Wards affected: (All Wards);

Lead officer: Jackie Follis

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Q3 Performance Report for the Key Performance Indicators (KPI’s) which form part of the Council’s Vision 2022-2026.

This report gives the Q3 Performance of the Key Performance Indicators which form part of the Council’s Vision 2022-2026.

Decision Maker: Environment Committee

Decision due date: 23/01/2024

Wards affected: (All Wards);

Lead officer: Jackie Follis

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Q2 Performance Report for the Key Performance Indicators (KPI’s) which form part of the Council’s Vision 2022-2026.

This report gives the Q2 Performance of the Key Performance Indicators which form part of the Council’s Vision 2022-2026.

Decision Maker: Policy and Finance Committee

Decision due date: 08/02/2024

Wards affected: (All Wards);

Lead officer: Jackie Follis

Notice of decision: 16/05/2023

Anticipated restriction: Open


16/05/2023 - Q2 Performance Report for the Key Performance Indicators (KPI’s) which form part of the Council’s Vision 2022-2026.

This report gives the Q2 Performance of the Key Performance Indicators which form part of the Council’s Vision 2022-2026.

Decision Maker: Licensing Committee

Decision due date: 15/12/2023

Wards affected: (All Wards);

Lead officer: Jackie Follis

Notice of decision: 16/05/2023

Anticipated restriction: Open