Agenda

Full Council
Wednesday 15th September 2021 6.00 pm

Venue: Council Chamber, at the Arun Civic Centre, Maltravers Road, Littlehampton, BN17 5LF

Contact: Jane Fulton 

Media

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

Members and Officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.

 

Members and Officers should make their declaration by stating:

 

a)  the item they have the interest in

b)  whether it is a pecuniary, personal and/or prejudicial interest

c)  the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time

3.

Public Question Time

To receive questions from the public (for a period of up to 15 minutes)

4.

Questions from Members with Pecuniary/Prejudicial Interests

To receive questions from Members with pecuniary/prejudicial interests (for a period of up to 15 minutes)

5.

Petitions

To consider any petitions received from the public.

6.

Minutes pdf icon PDF 195 KB

To approve as a correct record the Minutes of the Meeting of the Council held on 14 July 2021, which are attached.

 

The Council is also asked, as this is its first physical meeting in the new Municipal Year, to ratify the following decisions made at the virtual Annual Meeting of the Council held on 19 May 2021, which could not be signed off by the Chief Executive in respect of the following minutes:

 

·         Minute 6 [Appointment of Chair of the Council]

·         Minute 8 [Appointment of Vice-Chair of the Council and Chair-Elect]

·         Minute 10 [Appointment of the Leader and Deputy Leader of the Council]

·             Minute 11 [Review of Entitlement of Political Groups to Seats on Committees [Proportionality) and Appointments to Committees]

·         Minute 12 [Representation on Outside Bodies]

 

For ease of reference by clicking on this link – you can access the Annual Council Meeting minutes here - Annual Council Meeting – Minutes – 19 May 2021

 

7.

Chairman's Announcements

To receive such announcements as the Chairman may desire to lay before the Council.

8.

Urgent Matters

To deal with business not otherwise specified in the Council summons which, in the opinion of the Chairman of the Council (in consultation with the Chief Executive), is business of such urgency as to require immediate attention by the Council.

Officer Reports

9.

Chief Executive's Recruitment & Selection Panel [10 minutes] pdf icon PDF 226 KB

A report from the Council’s Group Head of Law & Governance & Monitoring Officer will be circulated separately to this agenda.

10.

Motions

The following Motions have been submitted in accordance with Council Procedure 15.1 and 15.2:

 

MOTION 1

 

Proposer:  Councillor Stanley

Seconder:  Councillor Bennett

 

This Council requests an officer report be produced exploring how we can further enhance our performance regarding Empty Homes, with an aim to bring even more of them back into use.

 

This report should include but not exclusively contain:-

 

1.     Council tax charged on Empty Homes with a view to exploring a potential sliding scale increase over time. A similar system is currently being used in Brighton and Hove.

2.     Council tax charged on Holiday Homes with a view to encourage owners to utilitise their properties on at least an annual basis.

3.     A review of the incentives and services we (could) offer property owners to increase engagement with our Empty Homes Team and support tenant management issues and misconceptions.

 

4.     A review of how we promote our Empty Homes service and how we communicate success stories.

This Council acknowledges the potential financial impact of this work (both costs and income streams) well as the potential impact on officer resource and requests this information is included in the report.

 

Finally this Council requests a letter is sent to the relevant minister and local members of parliament requesting consideration is given to including Empty Homes that are brought back into use into the Housing Delivery targets for Local Authorities, and an option to co-sign this letter be given to all District Council Groups Leaders.

 

MOTION 2

 

Proposer:  Councillor Edwards

Seconder:  Councillor Gunner

 

Motion about Southern Water

 

We are unfortunately hearing about the continuous discharges of untreated sewage in the sea which has directly affected our residents’ opportunity to use the bathing waters, as well as affecting the wildlife in our harbours and waterways.

 

This is not just an issue for the Arun District either, it is affecting the coastline from Kent to Portsmouth.  Residents along the coast are being constantly subjected to incidents where raw sewage is simply pumped directly into the sea.

 

Arun District Council believes that the health of residents is of the utmost importance, and this situation therefore must not be allowed to continue.  It will also potentially affect our local economy if people are unable to use the seaside because of unsafe bathing water.

 

This Council urges Arun District Council to condemn this disgraceful practice in the strongest possible terms and calls upon Southern Water and Mr Andrew Griffith, MP and The Rt Hon Nick Gibb, MP to meet together with Arun District Council to agree specific timed commitments for ceasing the practice of discharging untreated sewage into our safe water system.

 

MOTION 3

 

Proposer:   Councillor Dixon

Seconder:   Councillor Thurston

 

The Coastal Plain in the Arun District is low lying and flat – making it vulnerable to the risks arising from climate change, particularly rising sea levels. This land was under the sea once (as evidenced by the district’s raised beaches), and, if recent climate change forecasts are to be believed, it can be again.  ...  view the full agenda text for item 10.

The Chair will confirm that in Accordance with Part 5 - Rules of Procedure (Meetings) - Section 1 [Council Procedure Rules] Rule 8 [Cancellation, Postponement or Adjournment of Meetings] of the Constitution and in consultation with the Chief Executive that the Council will not defer this meeting to allow Council to complete the business remaining from the last Full Council [14 July 2021] as set out below in items 11 to 13. After this, the Council will resume business of this meeting - Items 14 to 18

11.

Constitution Working Party - Report to Full Council [5 minutes]

At the Full Council meeting on 14 July 2021, Full Council was asked to agree the recommendations of the Constitution Working Party held on 28 June 2021 on the suggested amendments to the Constitution following implementation of the Committee style of governance and following the first round of Committee meetings. 

 

The meeting was adjourned prior to the vote on Recommendation 4 had been concluded.

 

The Council needs to conclude this item.

 

The Officer report and the minutes from the Working Party can be found by clicking on these links: Constitution Working Party – Report to Full Council – 14 July 2021 and Constitution Working Party Minutes – 28 June 2021

 

 

12.

Corporate Policy and Performance Committee - 17 June 2021 [30 minutes] pdf icon PDF 248 KB

The Chair, Councillor Gunner, will present the one outstanding recommendation from the meeting of the Corporate Policy and Performance Committee held on 17 June 2021, with the Council being informed that the recommendations contained in Minute 85 [Supplementary Estimate to Cover Costs Awarded Against the Council in Appeal P/58/19/PL and Minute 86 [Supplementary Estimate to Cover Costs for Defending Appeal on Land South of Barnham Station, Barnham] were taken via an urgent Chief Executive Decision on 22 July 2021, following full consultation with all Group Leaders.

 

This leaves one outstanding recommendation for Council to consider:

 

Minute 88 [Minutes from the meeting of the Planning Policy Committee – 1 June 2021 – Minute 42 – Delivery of West Bank Strategic Allocation] – to view the minutes from the Planning Policy Committee on 1 June and the Officer’s report – please click on these links – Report and Planning Policy Committee – Minutes 1 June 2021

 

 

 

 

13.

General Questions from Members [by Advance Notice] pdf icon PDF 376 KB

To consider the general questions from Members in accordance with Council Procedure Rule 14.3 – that were submitted for 14 July 2021 Council meeting, as attached.  [30 minutes].

 

 

 

Recommendations from Service Committees, Regulatory and Standards Committees and from Working Parties

14.

Planning Committee - 21 July 2021 [30 minutes] pdf icon PDF 142 KB

The Chair, Councillor Chapman, will present the Minutes from the meeting of the Planning Committee held on 21 July 2021.  There are a range of recommendations at:

 

Minute 36 [Planning Review Update Report and Future Actions] – to view the Officer’s report and Appendices, please click on these links - Planning Review Report; and Appendix A; and Appendix B – Officer Recommendations; and Appendix C – Member Recommendations; and Appendix D – Member-Officer Recommendations

 

 

 

15.

Audit & Governance Committee - 29 July 2021 [30 minutes] pdf icon PDF 161 KB

The Chair, Councillor Clayden, will present the Minutes from the meeting of the Audit & Governance Committee held on 29 July 2021.  There are a range of recommendations at:

 

o   Minute 207 [Treasury Management Annual Report – 2020/21] – to view the Officer’s report and Appendices, please click on this link – Report with Appendices

 

o  Minute 209 [Chair’s Annual Report to Council] – to view the Officer’s report and Appendix, please click on this link - Report and Appendix

 

 

 

16.

Questions from Members [by advance notice] [30 minutes]

To consider general questions from Members in accordance with Council Procedure Rule 14.3.

 

Any questions received will be circulated in advance of the meeting.

17.

Committee Memberships

The Leader of the Council will report the following changes in Committee Memberships which the Council is asked to note.

 

Corporate Support – Councillor Buckland has filled the Independent Independent seat and Councillor Warr has replaced Councillor Purchese

 

Planning Policy – Councillor Thurston has filled the Green seat

 

Residential & Wellbeing Services – Councillor Catterson has filled the Green seat

 

Environment & Neighbourhood Services – Councillor Thurston has filled the Green seat

 

Economic – Councillor Northeast has filled the Labour seat

 

Audit & Governance  - Councillor Northeast has filled the Labour seat

 

Planning Committee – Councillor Thurston has filled the Green seat

 

Planning Committee – Named Substitutes - Councillors Catterson, Daniells, Hamilton, Clayden, Alison Cooper and Rhodes have been added

 

Licensing  - Councillor Northeast has filled the Labour seat

 

CEO Remuneration Committee – Councillor Bennett has replaced Councillor Walsh

 

Constitution Working Party The membership is now confirmed as Councillors Bower [Chair] Andy Cooper [Vice-Chair], Bennett, Chace, Daniells, P English, Haywood and Yeates.

 

Standards ­– Councillor Buckland has filled the Independent Independent seat.

 

 

18.

Representation on Outside Bodies

The Council is asked to approve any changes to its representation on Outside Bodies.