Agenda and decisions

Monday 21st September 2020 5.00 pm

Venue: Blue & Pink - Blue & Pink. View directions

Contact: Jane Fulton (Ext 37611) 

No. Item


Declarations of Interest

Members and officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on the agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.


Members and officers should make their declaration by stating:

a) the item they have the interest in

b) whether it is a pecuniary, personal and/or prejudicial interest

c) the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time


Question Time

a) Questions from the public (for a period of up to 15 minutes).

b) Questions from Members with prejudicial interests (for a period of up to 15 minutes).


Urgent Business

The Cabinet may consider items of an urgent nature on functions falling within their responsibilities where special circumstances apply. Where the item relates to a key decision, the agreement of the Chairman of the Overview Select Committee must have been sought on both the subject of the decision and the reasons for the urgency. Such decisions shall not be subject to the call-in procedure as set out in the Scrutiny Procedure Rules at Part 6 of the Council’s Constitution.


Minutes pdf icon PDF 260 KB

To approve as a correct record the Minutes of the Cabinet meeting held on 20 July 2020 (as attached).


Budget variation reports

To consider any reports from the Head of Corporate Support.


Budget Monitoring Report to 31 July 2020 pdf icon PDF 133 KB

The budget monitoring report sets out the Capital, Housing Revenue and General Fund Revenue budget performance to the end of July 2020. 

Additional documents:


The Cabinet


            RESOLVED – That


(1)       The report in Appendix 1 be noted;


(2)          It be noted that the Council’s Budget for 20201/21 is at risk of being exceeded because of the additional expenditure and loss of income due to the Covid-19 Pandemic


Financial Prospects Report 2020/21 to 2025/6 pdf icon PDF 210 KB

The Council’s Medium Term Financial Strategy (MTFS) covering the period up to 2025/26 rolls forward the data in the existing approved MTFS. The strategy amends certain assumptions contained in it to reflect changes in the Council’s circumstances and other issues that have a strategic bearing on the Council’s financial prospects.


The Cabinet


            RESOLVED – That


(1)          The core assumptions set out in the Medium-Term Financial Strategy and the current financial position be agreed;


(2)          The significant risks to local government finance that have been clearly outlined in the report be noted and agreed;



(3)          The Medium-Term Financial Strategy be approved and be used to set up the Budgetary framework in preparing the 2021/22 Budget.


Financial Support to Leisure Operating Contract pdf icon PDF 408 KB

Freedom Leisure is in receipt of a support package to mitigate the impact of the COVID-19 pandemic on the Council’s Leisure Operating Contract.  This report sets out the current situation and recommendations for the future viability of the Contract.



The Cabinet




That approval be given to the measure to recover the forecast income for operating fees as budgeted using the local government income compensation scheme for lost sales, fees and charges as a result of Covid-19; and


The Council




That a supplementary estimate for a sum up to £191,500 (Band D equivalent of £3.07) to support the Council’s leisure operating contract from October to December 2020 be approved.


Covid-19 Relief Payment for June 2020 to Osborne Property Services Limited pdf icon PDF 152 KB

This report seeks Cabinet approval to pay Osborne Property Services Limited (OPSL), the Council’s contractor for undertaking responsive repairs and void works on council housing stock, Covid relief payment for June 2020.


The Cabinet




That payment of £55,057.37 exclusive of VAT be approved to cover operating costs for June 2020 in response to the Covid-19 pandemic and in accordance with Cabinet Office issued guidance documents, Procurement Policy Note (PPN) 02/20 and 04/20 to Osborne Property Services Limited.


Variation to Car Parking Charges pdf icon PDF 300 KB

The Councils Medium Financial Strategy assumes that income from all charges should reviewed. This therefore requires certain parking charges for 2020/21 and 2021/22 to be varied to find the additional income. The purpose of this report is not to make the decision on the charges but to ask for approval to commence the consultation.

In addition, this report reviews other car parks initiatives and services improvements.

Additional documents:


The Cabinet




            To defer this item.


Options to Progress Webcast Improvement Project pdf icon PDF 234 KB

Following previous reports, this report provides options to Cabinet for progressing the Webcast Improvement Project with associated costs.



The Cabinet




(1)          A supplementary estimate of £65k (Option 2.1 (a)) for the one-off project costs for the webcasting hardware installation be approved.  This equates to a Band D equivalent Council Tax of £1.04; and


(2)          Subject to the approval of Recommendation (1) above, to approve the additional on-going revenue costs for annual maintenance and broadband subscription of £21k per annum to be included in the Budget for 2021/22.


Advisory Group Terms of Reference pdf icon PDF 302 KB

In October 2017 a series of additional local Advisory Groups were established to consider the implementation of strategic development sites in Bersted, Aldwick,& Pagham and Ford/Yapton & Clymping. The terms of reference and membership of these Groups was agreed by Cabinet.


A request from the Chairman of the Bersted Group has been made to formally expand the membership of this Group. This report will ask Cabinet to consider expanding the membership of this Group through updated Term of Reference.



The Cabinet


            RESOLVED – That


(1)          That the revised Terms of Reference for the Bersted Advisory Group, as set out in Appendix 1 to the report, be adopted; and


(2)          Any further minor changes to the Terms of Reference for all Advisory Groups be delegated to the Cabinet Member for Planning and the Group Head of Planning.


The Council's Response to the Covid-19 Pandemic Situation pdf icon PDF 278 KB

This report updates Cabinet on the Council’s response to the Pandemic situation and possible proposals for economic recovery.

Additional documents:


The Cabinet




            That the actions outlined in the report be noted.


The Cabinet then moved to the list of recommendations contained within the Minutes of the meeting of the Covid-19 Recovery Working Party held on 8 September 2020 which are set out in the next Decision Notice.


Covid-19 Recovery Working Party - 23 July and 8 September 2020 pdf icon PDF 128 KB

Attached are the Minutes from the meeting of the Covid-19 Recovery Working Party held on 23 July 2020.  The minutes from the meeting of the Working Party held on 8 September 2020 will be circulated separately to this agenda.  Both sets of minutes are to be considered in conjunction with Item 14 above.

Additional documents:


The Cabinet


            RESOLVED – That


(1)          A reliable database of skills shortage is compiled so that the District can effectively play its part in recovering and continuing the economic wellbeing of businesses and residents in the future.  The Arun Business Partnership should be involved in this process;

(2)          a further study is initiated into the convergence of the results of the survey of skills shortages with the extra Government funding for “Skills Academies”;

(3)          the “Climate Change and Sustainability Manager” (when appointed) should fully engage with local enterprises in the drive for economic recovery including “green” insulation and heating for homes, business premises and public buildings and other emerging innovations and new products;


(4)          The Planning Policy Sub-Committee consider how the provision of higher numbers of self-catering units for families and individuals in the District might be increased;

(5)          The Council supports the emergency provision of IT equipment to disadvantaged pupils and students. It is thereforerecommended that Cabinet seeks clarification from West Sussex County Council about any plans it has to continue the supply of IT equipment to disadvantaged pupils in schools or colleges;


(6)          Agreement be given to seek the approval of the Council to seek a Commercial Buyer of the Sussex by the Sea brand;


(7)          Approval be given to consult with Parish and Town Councils to establish their capability and willingness to continue to provide Community Hubs for the future to ensure that community/social support gained during the emergency are not lost;


(8)           Reviews take place on the previous strategies for the two seafronts to:

·         Re-examine the 2016 Bognor Regis Seafront Delivery Plan and prioritise a series of deliverable interventions and actions

·         Re-examine the 2014 Nine Big Ideas for Littlehampton, Concept Investment Plan and the 2016 Seafront Greens and Promenade project ideas and identify ways to progress the recommendations into deliverable projects;


(9)          the emerging heightened importance of the appointment of a Climate Change and Sustainability Manager to deliver a green, carbon neutral plan for the District is noted;


(10)       a study is commissioned aimed at gaining improved synergy from the numerous “bio-diversity” groups within the District so that better value is obtained from the District’s contributions to their diverse interests and activities; and


(11)       When the full and final recommendations from the Government’s independent review are published the Council establishes a Working Party to consider a food strategy for local implementation; and


(12)       The Working Party to not confirm future meeting dates at this time but be able to meet when needed in light of the changing factors surrounding the Covid-19 pandemic.




Housing & Customer Services Working Group - 21 July 2020 pdf icon PDF 118 KB

Cabinet is asked to consider the recommendations from the meeting of the Housing & Customer Services Working Group held on 21 July 2020, as set out below:


o  Minute 5 [Fire Policy and Management Plan] – to view the Officer’s report – please click on this link - Report and Appendix


o  Minute 6 [Void Lettable Standard 2020] – to view the Officer’s report – please click on this link - Report and Appendix



The Cabinet


            RESOLVED – That


(1)  The Fire Safety Policy 2020 be adopted;


(2)  The Fire Safety Management Plan 2020 be adopted; and


(3)          Delegated authority be given to the Group Head of Residential Services in conjunction with the Cabinet Member for Residential Services to make minor changes to the Policy and Plan


The Cabinet


            RESOLVED – That


(1)  The Void Lettable Standard 2020 be adopted; and


(2)          Delegated authority be given to the Group Head of Residential Services in conjunction with the Cabinet Member for Residential Services to make minor changes to the standard.


Exempt information

The Committee is asked to consider passing the following resolution:-

That under Section 100A(4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following item of business on the grounds that it may involve the likely disclosure of exempt information as defined in Part 1 and Part 5 of Schedule 12A of the Act by virtue of the paragraph specified against the item.


London Road Coach, Lorry and Car Park [Exempt - Paragraph 3 - The Supply of Goods and Services]

Cabinet resolved on 23 July 2018 to market the disposal of freehold land at London Road, Bognor Regis for redevelopment to include student accommodation, whilst retaining public car parking. In accordance with the Cabinet resolution, the site was marketed and a preferred bidder was selected. A revision was made to the authorisation by Cabinet on 10 February 2020.

The report updates on progress and considers the options available to the Council.

Additional documents:


The Cabinet


            RESOLVED – That


(1)          The rejection of the current offer for purchase of the site for a development of student accommodation be approved;


(2)          Delegated authority be approved for the Director of Place, in consultation with the Section 151 Officer, the Cabinet Member for Technical Services and the Cabinet Member for Commercial and Business Development to:


(a)  Open discussions with Sussex Police on whether there is an opportunity for a joint venture involving the adjacent Police Station site;

(b)  Identify a wider range of alternative future uses of the site; and

(c)  Consider an alternative way forward for delivery and return to Cabinet with a recommendation on the proposed delivery options for how to obtain best consideration for the site


(3)          Agreement be given that these decisions replace all previous decisions related to this site.