Venue: Council Chamber, Arun Civic Centre, Maltravers Road, Littlehampton, BN17 5LF. View directions
Contact: Katherine Davis (01903 737984)
No. | Item |
---|---|
Apologies Minutes: Apologies for absence were received from Councillors English and Haywood. |
|
Declarations of Interest Members and Officers are invited to make any declaration of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda, and are reminded that they should re-declare their interest before consideration of the items or as soon as the interest becomes apparent.
Members and Officers should make their declaration by stating:
a) the item they have the interest in b) whether it is a pecuniary/personal interest and/or prejudicial interest c) the nature of the interest
Minutes: There were no declarations of interest. |
|
The Committee will be asked to approve as a correct record the minutes of the Housing and Wellbeing Committee held on 21 November 2024 (copy to follow). Minutes: The minutes of the Housing and Wellbeing Committee held on 21 November 2024 were approved and signed by the Chair. |
|
ITEMS NOT ON THE AGENDA THAT THE CHAIRMAN OF THE MEETING IS OF THE OPINION SHOULD BE CONSIDERED AS A MATTER OF URGENCY BY REASON OF SPECIAL CIRCUMSTANCES Minutes: There were no urgent items. |
|
Public Question Time To receive questions from the public (for a period of up to 15 minutes). Minutes: There were no public questions. |
|
Housing management system contract This report seeks budgetary approval from the Housing and Wellbeing Committee for the procurement and award of the Housing Management System contract. Minutes: The Chair invited the Business Improvement Manager to present the report to members. The report sought budgetary approval from the Housing and Wellbeing Committee for the procurement and award of the Housing Management System contract to provide ongoing hosting and support. The current System contract is due to end on 31 March 2025. The future contract will not include implementation of the software as this was included as part of the current contract. A longer-term contract was being sought due to the software being established, offering greater continuity for the Council and no implementation fees. Without the use of the System the Council would not be able to carry out its landlord functions as a social housing provider or manage the Council’s housing register. This would put the Council at risk of non-compliance with the Council’s statutory requirements. A great deal of work had been undertaken to implement the System to ensure improvements to ensure they improved customer experience and the services provided. A contract was now required to ensure there was ongoing licensing, maintenance and support of the software.
The recommendations were then proposed by Councillor Butcher and seconded by Councillor Yeates.
The Chair invited questions and comments from members. · Responding to questions about cost increases before and after the initial four-year contract period, the Business Improvement Manager advised that after this period the contract would increase in line with the Consumer Price Index (CPI), which had been calculated as an indicative cost, as an upper limit, within the contract value. It was not possible to provide a definitive answer regarding the first four years of the contract. A framework agreement would be used as part of the procurement process and the rules regarding CPI would be set in the terms of conditions. · The Group Head Housing, Wellbeing and Communities confirmed that an update on the Housing Revenue Account Business Plan would be reported to the Housing and Wellbeing Committee on 4 February 2025. · Responding to a question concerning the previous maintenance costs, the Business Improvement Manager confirmed that the contract was for the utilisation of the Civica CX software currently in place. As regards to the annual maintenance cost for the pre-Civica software, a combination of multiple systems had been integrated into one system and it was confirmed that these costs were comparable. She undertook to provide a breakdown of the maintenance costs for each of the previous systems outside of the meeting. · It was asked what the payback would be in terms of the cost of £150,000 per year and if it was it a financial saving or a quality of the service. The Business Improvement Manager advised that in terms of a move to one System and whether there would be a financial saving this may not be the case but it would be comparable. However, since the implication of the current system the time taken to process tasks now took seconds rather than minutes and were easier to access. There had also been a measurable ... view the full minutes text for item 341. |
|
The Committee is asked to note the Work Programme for 2024/2025. Minutes: The Committee noted the Work Programme for 2024-25. |
|
Exempt Information The Committee is asked to consider passing the following resolution: -
That under Section 100a (4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.
Minutes: The recommendation was proposed by Councillor Bicknell and seconded by Councillor Yeates.
The Committee
RESOLVED
That under Section 100a (4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.
|
|
Warm Homes Bid To inform members of the detail of the council’s Warm Homes Social Housing Fund, Wave 3 bid and to seek approval of the Housing and Wellbeing Committee for the procurement and award of the contract. Minutes: The Chair invited the Group Head Housing, Wellbeing and Communities to present the report to members, which informed members of the detail of the Council’s Warm Homes Social Housing Fund, Wave 3 bid and to seek approval of the Housing and Wellbeing Committee for the procurement and award of the contract.
The recommendations were then proposed by Councillor Yeates and seconded by Councillor Bicknell.
The Chair invited questions and comments from members. During the debate officers provided clarification of the Housing Improvements and Efficiencies budget in terms of the existing budget for planned maintenance, the use of external funding, the expected benefits of providing the scheme.
The Committee then voted on the following recommendations separately.
The Committee
RESOLVED
2.1 To approve the procurement of the delivery programme, subject to the outcome of our bid of £5,188,773.20 match funding.
2.2 To approve the direct award of the contract to E.ON through the Fusion 21 decarbonisation supplier framework.
2.3 As per section 3.2.1 of the Constitution, Housing and Wellbeing Committee is asked to recommend to Policy and Finance Committee the approval of a virement of £2.2m from the Housing Improvements and Efficiencies budget over the period 2025/26 to 2027/28.
|