Agenda

Audit and Governance Committee - Tuesday 23rd July 2024 6.00 pm

Venue: Council Chamber, Arun Civic Centre, Maltravers Road, Littlehampton, BN17 5LF. View directions

Contact: Helen Burt 

Items
No. Item

1.

Apologies for absence

2.

Declarations of Interest

            Members and Officers are reminded to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.

 

            Members and officer should make their declaration by stating :

a) the application they have the interest in

b) whether it is a pecuniary, personal and/or prejudicial

c) the nature of the interest

d) if it is a prejudicial or pecuniary interest, whether they will be exercising their right to speak to the application

 

3.

Minutes pdf icon PDF 121 KB

The Committee will be asked to approve as a correct record the Minutes of the Audit & Governance Committee held on 19 February 2024.

 

4.

Items on the agenda that the Chairman of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstance

5.

Public Question Time

To receive questions from the public (for a period of up to 15 minutes).

6.

Start Times

The Committee is required to agree its start times for meetings for the year 2024/25.

 

7.

Value for Money Interim Report - 2022/23 pdf icon PDF 2 MB

The Value for Money Interim Report will be presented to Members of the Audit & Governance Committee by representatives from Ernst & Young LLP.

[10 Minutes]

8.

Audit Planning Report - 2023/24 pdf icon PDF 5 MB

The Audit Planning Report will be presented to Members of the Audit & Governance Committee by representatives from Ernst & Young LLP.

[10 Minutes]

 

9.

Audit Results Report - 2021/22 pdf icon PDF 3 MB

The Audit Results Report will be presented to Members of the Audit & Governance Committee by representatives from Ernst & Young LLP.

[5 Minutes]

 

10.

Auditor's Annual Report - 2021/22 pdf icon PDF 888 KB

The Auditor’s Annual Report will be presented to Members of the Audit & Governance Committee by representatives from Ernst & Young LLP.

[5 Minutes]

11.

Response to Ernst & Young on the Annual Assurance Letter Regarding Governance Arrangements pdf icon PDF 117 KB

Each year the Chair of the Audit & Governance Committee is requested to provide a response to Ernst & Young (the Council’s external auditors) in respect of the oversight of management’s processes for identifying and reporting the risk of fraud and possible breaches of internal control in the Council.

[5 Minutes]

Additional documents:

12.

Annual Internal Audit Report & Opinion 2023/24 pdf icon PDF 93 KB

The Annual Internal Audit Report & Opinion provides a summary of audit work that has been undertaken during the year (2023-24) to obtain all information and explanations considered necessary to provide sufficient assurance that the control environment is both reasonable and effective. Whilst no assurance can ever be absolute, on the basis of audit work completed, it is the Chief Internal Auditor’s opinion that the Council’s framework of governance, risk management and control is ‘reasonable’.

[10 Minutes]

 

 

Additional documents:

13.

Draft Annual Governance Statement 2023/24 pdf icon PDF 125 KB

This report presents the draft Annual Governance Statement for 2023/24 which is required to accompany the unaudited Annual Accounts.

[5 Minutes]

 

Additional documents:

14.

Housing Tenancy Fraud Update Report pdf icon PDF 95 KB

An annual housing tenancy fraud progress update report to the Audit and Governance Committee.

[10 Minutes]

 

15.

Treasury Management - Annual Report 2023/24 pdf icon PDF 501 KB

The CIPFA (Chartered Institute of Public Finance and Accountancy) Code of Practice for Treasury Management 2021 recommends that Members be updated on treasury management activities at least quarterly. The 2023/24 Treasury Management Strategy states this report will go to the Audit and Governance committee in September. This report, therefore, ensures this Council is implementing best practice in accordance with the Code.

 

During 2023/24, the Council complied with its legislative and regulatory requirements. Including confirmation that the authorised limit was not breached.

 

The actual prudential and treasury indicators are to be found in the body of this report and in appendix 2.

[15 Minutes]

16.

Corporate Risk Register Update pdf icon PDF 93 KB

The Corporate Risk Register is reviewed and updated in line with the requirements of the Council’s Risk Management Framework.

 

Quarterly updates reflecting revisions are reported to the Audit and Governance Committee, this report highlights the changes since the last update.

 

It is proposed that the Committee considers and notes the revised Corporate Risk Register.

[25 Minutes]

 

Additional documents:

17.

Counter-Fraud Report 2023/24 pdf icon PDF 119 KB

The Audit & Governance Committee is the designated body for oversight of the Council’s anti-fraud culture.

 

As part of its agreed workplan, an annual report on counter-fraud activity is presented to update the Committee.

[10 Minutes]

 

 

Additional documents:

18.

Recruitment of Independent Remuneration Panel pdf icon PDF 159 KB

The Audit & Governance Committee has responsibility for considering the membership of the Independent Remuneration Panel created under the Local Authorities (Members’ Allowances) (England) Regulations 2003 to review the Council’s Members’ Allowances Scheme.

 

This report sets out plans to recruit a new IRP which the Committee is asked to approve. 

[10 Minutes]

 

Additional documents:

19.

Work Programme pdf icon PDF 110 KB

The Committee is required to note the Work Programme for 2024/25.

[5 Minutes]