Agenda

Full Council
Wednesday 11th November 2020 6.00 pm

Venue: Council Chamber & Blue Room - CC & PG. View directions

Contact: Jane Fulton (Ext 37611) 

Note: Item 9 - onwards adjounred to 18 November 2020 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

Members and Officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.

 

Members and Officers should make their declaration by stating:

 

a)  the item they have the interest in

b)  whether it is a pecuniary, personal and/or prejudicial interest

c)  the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time

3.

Public Question Time

To receive questions from the public (for a period of up to 15 minutes)

4.

Questions from Members with Pecuniary/Prejudicial Interests

To receive questions from Members with pecuniary/prejudicial interests (for a period of up to 15 minutes)

5.

Petitions

To consider any petitions received from the public.

6.

Minutes pdf icon PDF 374 KB

To approve as a correct record the Minutes of the Meeting of the Council held on 16 September 2020, which are attached.

7.

Chairman's Announcements

To receive such announcements as the Chairman may desire to lay before the Council.

 

In view of the size of this agenda, the Chairman has confirmed that if it is necessary she will adjourn the meeting at a set time if there are still many items that have not been considered in line with Council Procedure Rule 15 [Motions without Notice[ (i) to adjourn a meeting.  All remaining items will be considered at a further Full Council meeting to be held on 18 November 2020 at 6.00 pm. 

 

8.

Urgent Matters

To deal with business not otherwise specified in the Council summons which, in the opinion of the Chairman of the Council (in consultation with the Chief Executive), is business of such urgency as to require immediate attention by the Council.

9.

Motions

The following Motions have been received in accordance with Council Procedure Rule 14.1 and 14.2, the details of which are set out below:

 

Motion 1

 

This is from the Independent Group.

 

Proposer – Councillor Dixon

Seconder – Councillor Coster

 

BOGNOR REGIS REGENERATION

 

This Council NOTES that:

 

Phase 1

 

a) Place St Maur refurbishment has been agreed and is awaiting only confirmation of external funding

 

b)Sunken Gardens proposals are being brought to Cabinet on 16 November 2020

 

It further RESOLVES THAT

 

Phase 2 will aim to

 

2(a) Deliver a hotel 

2(b) Deliver a permanent multi-purpose entertainment centre

 

Site for 2(a): South east corner of the Regis Centre site (includes the old Fire Station)

Opportunity: Hotel (preferably with bar and restaurant)

Objective: Use the land in order to drive economic regeneration in the centre of Bognor Regis. Both the execution of the project and upon completion, will create employment in the area, create a destination for tourists and residents alike, and drive footfall both into the town centre and the seafront.

Potential Funding: Capital borrowing and/or joint project

Indicative Timescale: Proposals and operational models to be worked up and delivered to Cabinet for approval by February 2021.

 

Site for 2(b): Sunken Gardens children’s play area – town centre site adjacent to Hothamton car park and Sunken Gardens

Opportunity: Permanent multi-purpose entertainment centre

Objective: Create a permanent multi-purpose indoor entertainment centre –complementary to, and not competing with, the Alexandra Theatre.

Potential Funding: Capital borrowing, capital receipts, revenue receipts, possible additional match funding from government or grants, potential for sponsorship.

Indicative Timescale: 

? Commission design work and financial modelling immediately. 

? Public Consultation – by close of 2021

? Commence build – target March 2023

 

This Council also notes that:

 

Phase 3

 

Other sites: Longer term opportunity, to be informed by the recently agreed process for gathering ideas.

Opportunity: Regeneration

 

Motion 2

 

This Motion is from the Conservative Group:

 

Proposer – Councillor Gunner

Seconder – Councillor Dendle

 

Motion of No Confidence

 

A.   That under Part 5, Section 1, Paragraph 15 (m) of the Constitution the procedure for voting in respect of the vote of no confidence set out in Part B of this motion shall be by Secret Ballot, and not subject to the right to seek a recorded vote, that is, each Member present shall record their vote confidentially for, against or abstaining.

 

B.   That this Council has no confidence in the current administration and calls for their immediate resignation. 

 

C. That this Council henceforth appoints Councillor Shaun Gunner as Leader of the Council to form a new unity administration.

 

Motion 3

 

This is from the Conservative Group.

 

Proposer – Councillor Edwards

Seconder – Councillor Mrs Pendleton

 

Many businesses, emergency services and local authorities have recognised the Hidden Disabilities Sunflower and I would like Arun District Council to embrace this too.  Anyone with a hidden disability which does not have physical signs, including learning disabilities, lung conditions and chronic illnesses can opt to wear a Hidden Disability Sunflower to show they may require additional help, understanding  ...  view the full agenda text for item 9.

Officer Reports

10.

Disciplinary Procedure pdf icon PDF 20 KB

A revised Disciplinary Procedure was approved at the Formal Unison/Employer Consultation Meeting on 23 September 2020.  This procedure needs formal approval by Full Council before it can be adopted.

 

Additional documents:

11.

Calendar of Meetings for 2021/22 pdf icon PDF 135 KB

In accordance with Council Procedure Rule 3.0, the Council needs to agree a programme of dates for Council Meetings prior to the commencement of the new municipal year.  This report therefore proposes the arrangements for the Calendar of Meetings for 2021/2022.

 

 

Additional documents:

Reports from Cabinet, Overview Select, Regulatory and Standards Committees, and from Working Parties and Working Groups

12.

Constitution Working Party - 12 October 2020 pdf icon PDF 171 KB

The Chairman, Councillor Mrs Yeates, will present the Minutes from the meeting of the Constitution Working Party held on 12 October 2020.  There are series of recommendations at:

 

o      Minute 19 [Proposed Constitutional Changes – Update of Standing Orders Relating to Financial Procedures] – the relevant background papers are attached to the minutes. 

o      Minute 20 [Proposed Constitutional Update of Standing Orders Relating to Financial Procedures [ - the relevant background papers are attached to the minutes

o      Minute 22 [Draft Constitution – Parts 6, 7, 8 and 9] – the relevant background papers are attached to the minutes

o      Minute 23 [Part 2 – Articles of the Constitution – Joint Area Committees] – the relevant background papers are attached to the minutes

o      Minute 25 [Changes to Public Question time [for the Remainder of this Municipal Year] – the relevant background papers are attached to the minutes at Appendices 10 and 11

o      Minute 26 [Limit on the Length of Council Meetings – Guillotine] – the relevant background papers are attached to the minutes as Appendices 8 and 9.

 

 

Additional documents:

13.

Development Control Committee - 2 September 2020 pdf icon PDF 223 KB

The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Development Control Committee held on 2 September 2020.  There are no recommendations.

 

 

14.

Environment & Leisure Working Group - 3 September 2020 pdf icon PDF 175 KB

The Chairman, Councillor Mrs Warr, will present the Minutes from the meeting of the Environment & Leisure Working Group held on 3 September 2020.  There is one recommendation at:

 

o       Minute 27 [Work Programme – 2019/20] – to view the Work Programme – please click on this link - Work Programme

 

 

 

15.

Cabinet - 21 September 2020 pdf icon PDF 208 KB

The Chairman, Councillor Dr Walsh, will present the Minutes from the meeting of Cabinet held on 21 September 2020.  There are a series of recommendations at:

 

o   Minute 211 – [Financial Support to Leisure Operating Contract] – to view the Officer’s report please click on this link - Report

 

o   Minute 214 [Options to Progress Webcast Improvement Project] – to view the Officer’s report please click on this link – Report

 

Additional documents:

16.

Planning Policy Sub-Committee - 22 September 2020 pdf icon PDF 119 KB

The Chairman, Councillor Mrs Yeates, will present the Minutes from the meeting of the Planning Policy Sub-Committee held on 22 September 2020.  There are recommendations at:

 

o    Minute 14 [Arun District Council Infrastructure Funding Statement (IFS) 2019/20 – to view the Officer’s report, please click on this link – Report

 

 

17.

Standards Committee - 24 September 2020 pdf icon PDF 120 KB

The Chairman, Councillor Edwards, will present the Minutes from the meeting of the Standards Committee held on 24 September 2020.  There are no recommendations.

18.

Development Control Committee - 30 September 2020 pdf icon PDF 221 KB

The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Development Control Committee held on 30 September 2020.  There are no recommendations.

 

19.

Overview Select Committee - 6 October 2020 pdf icon PDF 238 KB

The Chairman, Councillor Northeast, will present the Minutes from the meeting of the Overview Select Committee held on 6 October 2020.  There are no recommendations.

 

20.

Littlehampton Regeneration Sub-Committee - 7 October 2020 pdf icon PDF 143 KB

The Chairman, Councillor Miss Seex, will present the Minutes from the meeting of the Littlehampton Regeneration Sub-Committee held on 7 October 2020.  There are no recommendations.

 

21.

Cabinet - 19 October 2020 pdf icon PDF 271 KB

The Chairman, Councillor Dr Walsh, will present the Minutes from the meeting of Cabinet held on 19 October 2020.  There is a recommendation at:

 

o   Minute 257 – [Engineering Services Annual Review] – to view the Officer’s report and Appendices, please click on this link – Report and Appendix 1 and

Appendix 2

o   Minute 260 -Supplementary Estimate for the Procurement and Award of a New Housing Management IT System] – to view the Officer’s report, please click on this link - Report

 

Additional documents:

22.

Bognor Regis Regeneration Sub-Committee - 21 October 2020 pdf icon PDF 140 KB

The Chairman, Councillor Stanley, will present the Minutes from the Bognor Regis Regeneration Sub-Committee held on 21 October 2020.  There are no recommendations.

23.

Questions from Members

To consider general questions from Members in accordance with Council Procedure Rule 13.3.

24.

Committee Memberships

Any changes to Committee Memberships that need noting by the Council will be reported at the meeting.

25.

Representation on Outside Bodies

The Council is asked to approve any changes to its representation on Outside Bodies.  Any changes will be reported at the meeting by the Leader of the Council.