Agenda

Full Council
Wednesday 18th September 2019 6.00 pm

Venue: Council Chamber - Council Chamber. View directions

Contact: Jane Fulton 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

Members and Officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.

 

Members and Officers should make their declaration by stating:

 

a)  the item they have the interest in

b)  whether it is a pecuniary, personal and/or prejudicial interest

c)  the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time

3.

Public Question Time

To receive questions from the public (for a period of up to 15 minutes)

4.

Questions from Members with Pecuniary/Prejudicial Interests

To receive questions from Members with pecuniary/prejudicial interests (for a period of up to 15 minutes)

5.

Petitions

To consider any petitions received from the public.

6.

Minutes pdf icon PDF 418 KB

To approve as a correct record the Minutes of the Meeting of the Council held on 17 July 2019, which are attached.

7.

Chairman's Announcements

To receive such announcements as the Chairman may desire to lay before the Council.

8.

Urgent Matters

To deal with business not otherwise specified in the Council summons which, in the opinion of the Chairman of the Council (in consultation with the Chief Executive), is business of such urgency as to require immediate attention by the Council.

Reports from Cabinet, Overview Select, Regulatory and Standards Committees, and from Working Parties and Working Groups

9.

Development Control Committee - 10 July 2019 pdf icon PDF 236 KB

The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Development Control Committee held on 10 July 2019.  There are recommendations at:

 

o   Minute 93 [To Consult on the Renewal of the Butlin’s Local Development Order]  – to view the Officer’s report and Appendices, please click on this link – Report and Appendices

 

10.

Electoral Review Sub-Committee - 16 July 2019 pdf icon PDF 130 KB

The Chairman, Councillor Purchese, will present the Minutes from the meeting of the Electoral Review Sub-Committee held on 16 July 2019.  There are no recommendations.

 

 

 

11.

Standards Committee - 25 July 2019 pdf icon PDF 119 KB

The Chairman, Councillor English, will present the Minutes from the meeting of the Standards Committee held on 25 July 2019.  There are recommendations at:

 

o   Minute 127 [Local Government Ethical Standards] – to view the Officer’s report and the Appendices, please click on this link - Report and Appendix 1; Appendix 2; Appendix 3;  Appendix 4;  Appendix 4A and Appendix 4B;

 

12.

Cabinet - 29 July 2019 pdf icon PDF 230 KB

The Chairman, Councillor Dr Walsh, will present the Minutes from the meeting of Cabinet held on 29 July 2019.  There are recommendations at:

 

o   Minute 137 [Corporate Plan 2018-2022 – Quarter 4 and End of Year Performance Outturn for 1 April 2018 to 31 March 2019] – to view the Officer’s report, please click on this link – Report

o   Minute 141 [Local Housing (Property) Company – Trisanto] – to view the Officer’s report, please click on this link – Report

o   Minute 144 [Overview Select Committee – 25 June 2019 – Recommendation from the meeting of the Council Tax Support Task and Finish Working Party – 16 April 2019]

 

Additional documents:

13.

Audit & Governance Committee - 30 July 2019 pdf icon PDF 269 KB

The Chairman, Councillor Mrs Erskine, will present the Minutes from the meeting of the Audit & Governance Committee held on 30 July 2019.  There are a series of recommendations at;

 

o   Minute 150 [Treasury Management Annual Report 2018/19] – to view the Officer’s report and its Appendices, please click on this link – Report and Appendices

 

14.

Development Control Committee - 7 August 2019 pdf icon PDF 176 KB

The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Development Control Committee held on 7 August 2019.  There are no recommendations.

 

15.

Cabinet - 2 September 2019

The Chairman, Councillor Dr Walsh, will present the Minutes from the meeting of Cabinet held on 2 September 2019. 

 

The Minutes will be circulated separately any recommendations will be reported to the meeting.

 

 

15a

Cabinet - 2 September 2019 pdf icon PDF 155 KB

Please find attached the Minutes and the Decision Notices from the meeting of Cabinet held on 2 September 2019.  There are no recommendations.  

Additional documents:

16.

Overview Select Committee - 3 September 2019

The Chairman, Councillor Coster, will present the Minutes from the meeting of the Overview Select Committee held on 3 September 2019. 

 

The Minutes will be circulated separately and any recommendations will be reported to the meeting.

 

16a

Item 16 - Overview Select Committee - 3 September 2019 pdf icon PDF 153 KB

Please find attached the Minutes from the meeting of the Overview Select Committee held on 3 September 2019.  There are no recommendations. 

 

17.

Development Control Committee - 4 August 2019

The Chairman, Councillor Bennett, will present the Minutes from the meeting of the Development Control Committee held on 4 September 2019. 

 

The Minutes will be circulated separately and any recommendations will be reported to the meeting.

17a

Development Control Committee - 4 September 2019 pdf icon PDF 246 KB

Please find attached the Minutes from the meeting of the Development Control Committee held on 4 September 2019.  There are no recommendations.

18.

Constitution Working Party - 9 September 2019

The Chairman, Councillor Mrs Yeates, will present the Minutes from the meeting of the Constitution Working Party held on 9 September 2019.

 

The minutes will be circulated separately and any recommendations will be reported to the meeting.

18a

Constitution Working Party - 9 September 2019 pdf icon PDF 220 KB

 

Please find attached the Minutes from the meeting of the Constitution Working Party held on 9 September 2019.  There are recommendations at:

 

·           Minute 6 – Constitutional Amendments – Officer Employment Rules – the Officer’s report and Appendices are attached

·           Minute 7 – Constitutional Amendments – Part 4 (officer Scheme of Delegation) for Crime and Disorder Act 1998 and the Anti-Social Behaviour, Crime and Policing Act 2014 – the Officer’s report and appendices are attached

·           Minute 8 – Arun District Council’s Members’ Allowances Scheme – Guidance – the Officer’s report and appendices are attached

·           Minute 9 – Constitutional Amendments – Part 5 – Rules of Procedure (Meetings) – Section 1 – Council Procedure Rules – the Officer’s report and appendices are attached

 

Additional documents:

19.

Motions

The following Motions have been received in accordance with Council Procedure Rule 14.1. and 14.2, the detail of which is set out below:

 

Motion 1 – from the Independent Group relating to climate change and the implications for large scale development on the coastal plain

 

Climate change is real. It doesn’t matter whether we believe it is man-made or the end of the last ice age – climate change is happening – and quickly.

 

We are compelled, against our will, by government, to build 20,000 new homes on a coastal plain. As councillors, we are required to consider and determine planning applications for 20,000 new homes on this part of the coastal plain in the coming years.

 

Yet, here in Arun District the environmental risks are already substantial and increasing. The district is uniquely unsuitable for large scale development because it is particularly vulnerable to the risks arising from climate change, in addition to every type of flooding that already occurs in this country.

 

In Palaeolithic times the land we now live on was under the sea. The Slindon, Norton and Aldingbourne raised beaches, roughly following the line of the A27, remind us where the beach once was. If the coastal plain was under the sea once, it can be again.

 

Sea levels have been rising since the end of the last ice age (approx. 11,700 years ago) and continue to do so. As sea levels rise, and extreme weather events increase, as anticipated by scientists around the world, flood risk will increase significantly, yet we have no coherent and deliverable plan or funding for effectively guaranteeing the prevention of this risk to the residents of the district.

 

Large scale development in an area at risk of coastal and tidal flooding, flash flooding, surface water flooding, groundwater flooding from chalk aquifers and fluvial flooding is irresponsible.

 

Because we live on a coastal plain the land is flat and the water table is very high. Drainage of surface and ground water to the sea is slow, even more so at times of major weather events, via a small network of rifes that are tide locked twice a day. We also have the South Downs to the north shedding water southwards towards the coastal plain and sea.

 

Against this background, this Council believes that the Local Plan does not adequately protect new and existing communities from increasing flood risk. Therefore, we have no confidence in the Local Plan.

 

The Council calls on the Government to introduce a moratorium on large scale development in the Arun District whilst climate change and its potential impact on coastal plain development is properly assessed at governmental level.

 

 

 

The Council instructs the Chief Executive to write to the appropriate Government Minister to notify him/her of this motion and to request a meeting with the Minster in order to discuss it.

 

We also call on local MPs to engage with the concerns raised in this motion and to assist the Council in taking these concerns to Government.  ...  view the full agenda text for item 19.

19a

Motion 3 - from the Liberal Democrat Group

A further Motion has been received in accordance with Council Procedure Rule       14.1 and 14.2 from the Liberal Democrat Group, the details of which is set out below:

 

“I make a request to change the following section of the Council’s Constitution- Part 3- Responsibility for Functions-Paragraph 4.2- Development Control Committee in terms of its stipulation that no more than 2 Members can also be Cabinet Members.

 

This will enable Cabinet Member Substitutes to replace any Member on the Development Control Committee should they not be able to attend.  It will also ensure that this vitally important committee has full representation at each meeting, which will help deliver the best possible service to the community of Arun District”.

 

20.

Questions from Members

To consider general questions from Members in accordance with Council Procedure Rule 13.3.

Officer Reports

21.

Review of Governance Arrangements pdf icon PDF 334 KB

This report is being submitted at the request of the Cabinet Member for Corporate Support, Councillor Francis Oppler.  It seeks the Council’s views on conducting a review of governance arrangements moving from the current Cabinet arrangements to a Committee style structure.  The report highlights the scope for a review process and how this could be taken forward.

22.

Committee Memberships

The following changes to Committee Memberships need to be noted by the Council as set out below:

 

(1)  Councillor Edwards is to replace Councillor Oliver-Redgate as a Member of the Development Control Committee;

(2)  Councillor Chapman will replace Councillor Bicknell as a named substitute of the Development Control Committee;

(3)  Councillors Clayden will become a named substitute of the Development Control Committee;

(4)  Councillor Bower will replace Councillor Mrs Stainton as a Member of the Standards Committee;

(5)  Councillor Chapman will replace Councillor Mrs Madeley as a Member of the Audit & Governance Committee;

(6)  Councillor Charles will replace Councillor Dendle as a Member of the Members’ IT Working Party;

(7)  Councillor Charles will replace Councillor Roberts as a Member of the Chief Executive’s (CEO) Remuneration Committee;

(8)  Councillor Bicknell will now become a Member of the Housing & Customer Services and Environment & Leisure Working Groups; and

(9)  The Assets of Community Value Appeals Panel is no longer required.  The appeals process against a decision made under The Assets of Community Value (England) Regulations 2012 is to the First Tier Tribunal, not a Council body.

 

 

23.

Representation on Outside Bodies

The Council is asked to approve any changes to its representation on Outside Bodies.  Any changes can be reported verbally to the meeting by the Leader of the Council for approval.