Agenda and draft minutes

Full Council - Wednesday 18th January 2023 6.00 pm

Venue: Council Chamber, at the Arun Civic Centre, Maltravers Road, Littlehampton, BN17 5LF

Contact: Jane Fulton 

Media

Items
No. Item

564.

Welcome

Minutes:

The Chair welcomed Councillors, representatives of the public, press and officers to the meeting.

 

          A special welcome was extended to Councillor Stephen McAuliffe who had been elected as Councillor for the Arundel and Walberton Ward following the By-Election held on 1 December 2022.

 

565.

Former Members of Staff Pat Lawson and Marcia Fellows

Minutes:

The Chair stated that sadly she had to commence the new year by announcing the deaths of two former members of staff.

 

          The first was Pat Lawson who had worked as a Payroll Assistant and had joined the Council on 1 May 1985 and completed 13 years’ service.  Pat had passed away on 20 December 2022 and the Council’s condolences were extended to Pat’s family, friends and colleagues.

 

          Secondly, the Council had been informed on 16 January 2023 that Marcia Fellows who had been the Resources Deputy Director had passed away on 15 January 2023 following a long period of illness.  The Council’s condolences were extended to Marcia’s family, friends and colleagues.

 

          The Council then undertook a minute’s silence to respect both of their passings.

 

 

566.

Apologies for Absence

Minutes:

567.

Declarations of interest

Members and Officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.

 

Members and Officers should make their declaration by stating:

 

a)  the item they have the interest in

b)  whether it is a pecuniary, personal and/or prejudicial interest

c)  the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time

Minutes:

The Declaration of Interest Sheet set out below confirms those Members who had made a declaration of their personal interest as a Member of a Town or Parish Councillor or a West Sussex County Councillor, as confirmed in their Register of Interest as these declarations could apply to any of the issues to be discussed at the meeting. 

 

          Name

Town or Parish Council or West Sussex County Council [WSCC]

Councillor Tracy Baker

Littlehampton

Councillor Kenton Batley

Bognor Regis

Councillor Jamie Bennett

Rustington

Councillor Paul Bicknell

Angmering

Councillor Billy Blanchard-Cooper

Littlehampton

Councillor Jim Brooks

Bognor Regis

Councillor Ian Buckland

Littlehampton and WSCC

Councillor David Chace

Littlehampton

Councillor Mike Clayden

Rustington

Councillor Andy Cooper

Rustington

Councillor Alison Cooper

Rustington and WSCC

Councillor Sandra Daniells

Bognor Regis

Councillor Roger Elkins

Ferring and WSCC

Councillor Paul English

Felpham

Councillor Steve Goodheart

Bognor Regis

Councillor Pauline Gregory

Rustington

Councillor June Hamilton

Pagham

Councillor Shirley Haywood

Middleton-on-Sea

Councillor David Huntley

Pagham

Councillor Henry Jones

Bognor Regis

Councillor Martin Lury

Bersted

Councillor Stephen McAuliffe

Walberton

Councillor Claire Needs

Bognor Regis

Councillor Mike Northeast

Littlehampton

Councillor Francis Oppler

WSCC

Councillor Jacky Pendleton

Middleton-on-Sea and WSCC

Councillor Vicky Rhodes

Littlehampton

Councillor Emily Seex

Littlehampton

Councillor Martin Smith

Aldwick

Councillor Samantha Staniforth

Bognor Regis

Councillor Matt Stanley

Bognor Regis

Councillor Will Tilbrook

Littlehampton

Councillor Isabel Thurston

Barnham & Eastergate

Councillor James Walsh

Littlehampton and WSCC

Councillor Sue Wallsgrove

Barnham

Councillor Jeanette Warr

Bognor Regis

Councillor Amanda Worne

Yapton

Councillor Gillian Yeates

Bersted

 

          There were no Declarations of Interest made.

 

568.

Public Question Time

To receive questions from the public (for a period of up to 15 minutes)

Minutes:

 

          The Chair confirmed that seven public questions had been submitted for the meeting. The questions have been very briefly summarised below:

 

(1)  From Mr Cosgrove to the Chair of the Corporate Support Committee, Councillor Dendle regarding the Boundary Commission examining constituency boundaries. The Chair confirmed that this question was being automatically referred to the next meeting of the Corporate Support Committee on 19 January 2023.

(2)  From Mr Cosgrove to the Chair of the Economy Committee, Councillor Cooper regarding the establishment of a Working Party to consider presentations on the regeneration of Bognor Regis.  The Chair confirmed that this question was being automatically referred to the next meeting of the Economy Committee on 2 February 2023.

(3)  From Mr Cosgrove to the Chair of the Constitution Working Party, Councillor Bower regarding the procedure in place for Public Question Time at meetings.

(4)  From Mr Cosgrove to the Chair of the Policy & Finance Committee, Councillor Gunner regarding a private briefing that had been held for Members of this Committee on the Bognor Regis Levelling-Up scheme. The Chair confirmed that this question was being automatically referred to the Policy & Finance Committee on 9 February 2023.

(5)  From Mrs Smith to the Chair of the Planning Committee, Councillor Chapman regarding the legal status of access to the site known as ‘Land West of Fontwell Avenue (AL/121/16/PL).  Councillor Chapman confirmed that he would provide a written response to this question and questions 6 and 7 below.

(6)  From Mrs Smith to the Chair of the Planning Committee, Councillor Chapman regarding his response made to a previous question asked at Full Council in July 2022.

(7)  From Mrs Smith to the Chair of the Planning Committee, Councillor Chapman regarding site AL/121/16/PL.

 

The Chair then drew Public Question to a close.

 

(A schedule of the full questions asked, and the responses provided can be found on the Public Question Web page at: Arun District Council )

 

 

569.

Questions from Members with Pecuniary/Prejudicial Interests

To receive questions from Members with pecuniary/prejudicial interests (for a period of up to 15 minutes)

Minutes:

          No questions were asked.

570.

Petitions pdf icon PDF 98 KB

To consider anTo consider any petitions received from the public.

 

Petition Asking the Council to Save Services at The Bognor Regis Town Hall

 

A Petition has been submitted asking this Council to save services at the Bognor Regis Town Hall.      

 

As the Petition contains over 1,500 signatures it requires a debate by Full Council.

 

The procedure in place in the Council’s Constitution for such debates confirms:

 

·            The petition organiser will be given 5 minutes (maximum) to present the petition at the meeting.

·            The relevant Committee Chair will be given 5 minutes (maximum) for a right of reply

·            Following the presentation of the Petition, Members are invited to debate the Petition for thirty minutes with each Councillor being allowed to speak for a maximum of three minutes.

 

Attached is a report from the Interim Group Head of Finance and Section 151 Officer for the Council to consider in holding this debate.     

y petitions received from the public.

Minutes:

          The Chair confirmed that as announced at the last meeting of Full Council on 9 November 2022, a petition had been received containing over 1,500 signatures asking the Council to protect services provided to the public at the Bognor Regis Town Hall.

 

          The wording of the petition had been set out in a report provided by the Interim Group Head of Finance and Section 151 Officer [as set out in the agenda pack at pages 1 to 4] confirming that:

 

          The Council is asked to “immediately restore frontline face to face services for the public to Bognor Regis Town Hall and maintain those services there for the foreseeable future.  We are concerned that those in the town and surrounding villages who are on limited income, have limited mobility, are not on the internet and are not able to be diverted to appointments elsewhere or at another time, will lose the convenient access to Council services that the Town Hall has provided since 1930.  We call on Arun District Councillors to recognise their responsibility to provide convenient and easy LOCAL access to all Council services for all members of the public in Bognor Regis and surrounding villages, particularly the elderly and those of limited income and mobility”.

 

          In line with the Council’s Petition Scheme, set out in the Council’s Constitution at Part 8 – Codes and Protocols, Section 4 – Petitions Scheme – Paragraph 5.0 – Full Council debates, the Chair firstly invited the Petition Organiser, Mrs Mandee Keeling, to present the petition.

 

          Mrs Keeling then presented the petition.  She confirmed that the Town Hall was the heart of Bognor Regis and was treasured by the public. It was explained that the petition had started after Mrs Keeling had come into contact with many people who had spoken about how hard it had become for them to talk to their Council face to face. She stated that these people were elderly, disabled and often had no means of transport and so could not easily get to the Civic Centre in Littlehampton or had little or no access to online services. Also, those that had tried to make contact with the Council, through various means, had complained that their experiences had not been positive and their queries had not been answered swiftly. Mrs Keeling outlined that the petition had stretched from Rose Green to Middleton-on-Sea as well as many shops and business in-between. In organising the petition, Mrs Keeling confirmed that she had spoken to many people about the plight of services and most residents had agreed that the Council was hard to reach. They had also wished to convey that they loved their Town Hall and wanted to see it working for their community.  Mrs Keeling stated that the Council had gently reduced services to the people of Bognor Regis and surrounding areas and had done this with their usual manner of distain towards the people in the town, calling people ‘moaners’ if they wished to complain and calling the petition  ...  view the full minutes text for item 570.

571.

Minutes pdf icon PDF 169 KB

To approve as a correct record the Minutes of the Meeting of the Council held on 9 November 2022, which are attached.

Minutes:

The Minutes of the Council Meeting held on 9 November 2022 were approved by the Council as a correct record and would be signed by the Chair at the end of the meeting. 

 

572.

Chair's Announcements

To receive such announcements as the Chair may desire to lay before the Council.

Minutes:

Firstly, the Chair outlined that following the King’s New Year’s Honours List, on behalf of the Council she wished to offer congratulations to the Reverend David Twinley, from St Nicholas’ Church in Arundel, who had been awarded a BEM (Medallists of the Order of the British Empire) for his services to the community in Arundel and particularly during Covid-19.

 

The Chair emphasised she was that the district had such an outstanding citizen within the Arun community, and she congratulated Reverend Twinley for receiving this very well-deserved honour. The Chair confirmed that she and the Chief Executive and each written to Reverend Twinley to personally congratulate on him on this achievement.

                                       

          The Chair also provided an update about her charity confirming that teenage mental health was very important to her and so she wished to support organisations in this field. As she was very aware of the current cost of living crisis, she felt that it was important to stage a different type of event focusing more on supporting local young people rather than direct fund raising. The Chair highlighted that she had been liaising with the Arun Youth Project and local businesses so that some charity activity days could be organised for families who had teenagers that were struggling with mental health issues.  One outcome from these discussions was that the Beach Café in Littlehampton had confirmed that it would be happy to help support an activity day for young people up to the age of 18 providing activities such as water sports and the use of the skatepark as well as other wellbeing activities such as yoga.  The Chair confirmed that dates would be released soon and she asked Members to support these activities by way of a donation if this was possible. A just giving account would soon be set up on the Chair’s Councillor page providing these details.

 

 

573.

Urgent Matters pdf icon PDF 117 KB

To deal with business not otherwise specified in the Council summons which, in the opinion of the Chair of the Council (in consultation with the Chief Executive), is business of such urgency as to require immediate attention by the Council.

Additional documents:

Minutes:

          The Chair confirmed that there were two urgent items for this meeting to consider.

 

          The first item was a report from the Group Head of Law & Governance  and Monitoring Officer reviewing changes in proportionality and to agree revised Committee allocations following the result of the Arundel and Walberton by-election on 1 December 2022 and a change to the number of Councillors within the Liberal Democrat group.

 

          The Chair confirmed that this report had been circulated to all Councillors on 17 January 2023 and had been uploaded to the Full Council web page as a supplement.

 

          The Group Head of Law & Governance and Monitoring Officer explained that there was an urgent need for the Council to agree revised Committee allocations reflecting the updated political proportionality following a change to the number of Councillors within the Liberal Democrat group. He confirmed that the proposals had been approved by Group Leaders in advance of this meeting. The result of this review was that Councillor Buckland would remain as a Member of the Corporate Support and Standards Committees.

 

          Having had the recommendations in the report proposed by Councillor Bicknell and seconded by Councillor Bennett,

 

          The Council

 

                     RESOLVED – That

 

(1)           The outcome of the review of committees of entitlement of political groups and non-aligned councillors to seats on committees, based upon proportionality rules, as set out in Appendix 1 of the report be noted;

 

(2)           The allocation of seats to political groups be approved; and

 

(3)           Subject to 2.2 above, to approve appointments to Committees for the remainder of the municipal year in Paragraph 4.11 of this report.

 

          The Chair then turned to the second urgent item which was a report from the Director of Growth regarding the Bognor Regis Business Improvement District Proposal – Second Term.  As this report was seeking the Council’s authority to confirm how it would vote in the term 2 ballot, the Chair confirmed that it was proposed that this item be considered in Exempt Business at the end of the meeting.

 

 

574.

Report from the Returning Officer of The Person Elected as District Councillor for Arun District Council on 1 December 2022 pdf icon PDF 70 KB

          The Returning Officer will report to the Council on the result of the District Council By-Election held on 1 December 2022.  An information report is attached.

 

 

Minutes:

          The Council received and noted a report from the Chief Executive, declaring that Councillor Stephen McAuliffe had been elected as a Member of Arun District Council’s Arundel and Walberton Ward following the By-Election held on 1 December 2022.

 

575.

Change to the Order of the Agenda

Minutes:

          The Chair proposed a change to the order of the agenda suggesting that Agenda Item 13 [Policy & Finance Committee – 13 December 2022] and time critical recommendations from that Committee relating to the Budget be considered now in view of this meeting’s long agenda.

 

          Having been formally proposed by the Chair and seconded by Councillor Mrs Cooper, on this proposal being put to the vote it was declared CARRIED.

 

576.

Policy & Finance Committee - 13 December 2022 pdf icon PDF 139 KB

The Chair of the Policy & Finance Committee, Councillor Gunner, will present recommendations from the meeting of the Policy & Finance Committee held, on 13  December 2022.

 

          The recommendations for Council to consider are set out below:

 

·      Minute 531 [Financial Prospects (Medium-Term Financial Prospects) 2022-23 to 2026-27]. The minutes and the Officer’s report are attached.

·      Minute 534 [Items Brought Forward from Service Committees – Housing and Wellbeing Committee – 6 December 2022 – Housing Revenue Account (HRA) Revised Budget – 2022-2023].  The Officer’s report and the Minutes from the Housing & Wellbeing Committee are attached.

 

Additional documents:

Minutes:

          The Chair of the Policy & Finance Committee, Councillor Gunner, presented recommendations from the meeting of the Policy & Finance Committee held on 13 December 2022.

 

          Councillor Gunner alerted Members to the first set of recommendations at Minute 531 [Financial Prospects (Medium-Term Financial Prospects) 2022-23 to 2026-27 which he formally proposed.  The recommendations were then seconded by Councillor Pendleton.

 

          The Council

 

                     RESOLVED

 

(1)            To approve the medium-term budget plan for the period 2023/24 to 2026/27;

 

(2)           To agree the core assumptions set out in the Medium Term Financial Strategy contained in Section 4 of the report;

 

(3)           Note that there were uncertainties around Government Funding prior to the local government settlement in December 2022 and the delay in the Local Government Funding reforms such as business rates retention and the future of the New Homes Bonus; and

 

(4)   Agree the maximising of income including fees and charges, where possible, as part of the 2023/24 budget process.

 

          Councillor Gunner then turned to the final set of recommendations at Minute 534 [Items Brought Forward from Service Committees – Housing & Wellbeing Committee – 6 December 2022 – Housing Revenue Account (HRA) Revised Budget – 2022-23 which he formally proposed.  The recommendations were then seconded by Councillor Pendleton.

 

The Council 

 

RESOLVED - That

 

(1)           Having reviewed the changes to the Housing Revenue Account (HRA) budget, the revised HRA Budget set out in Appendix 1 to the report is approved; and

 

(2) Any required changes to the financing of HRA capital expenditure including potential borrowing are agreed.

 

 

577.

Audit & Governance Committee - 29 November 2022 pdf icon PDF 103 KB

The Chair of the Audit & Governance Committee, Councillor Clayden, will present recommendations from the meeting of the Audit & Governance Committee held on 29 November 2022.

 

 

          The recommendations for Council to consider are set out below:

 

·      Minute 467 [Treasury Management – Mid-Year Report 2022/23].  The Minutes along with the Officer’s report are attached.

 

Additional documents:

Minutes:

          In the absence of the Chair of the Audit & Governance Committee, Councillor Clayden, the Vice-Chair, Councillor Chapman, presented recommendations from the meeting of the Audit & Governance Committee held on 29 November 2022.

 

          Councillor Chapman alerted Members to a series of recommendations at Minute 467 [Treasury Management – Mid Year Report 2022/23 which he formally proposed.  Councillor Chace then seconded the recommendations.

 

          The Council

 

                     RESOLVED – That

 

(1)            The actual prudential and treasury indicators for 2022/23 contained in the report be approved;

 

(2)       The treasury management mid-year review (this report) for 2022/23 be noted; and

 

(3)            The treasury mid-year activity for the period ended 30 September 2022, which has generated interest receipts of £500,000 (1.58%) year to date, against a budget of £370,000 (0.84%) for the full year, be noted.

 

578.

Constitution Working Party - 5 December 2022 pdf icon PDF 128 KB

The Chair of the Constitution Working Party, Councillor Bower, will present recommendations from the meeting of the Constitution Working Party held on 5 December 2022.

 

          The recommendations for Council to consider are set out below:

 

·      Minute 6 [Updates to the Constitution].  The minutes and the Officer’s report are attached.

 

Additional documents:

Minutes:

          The Chair, Councillor Bower presented recommendations from the meeting of the Constitution Working Party held on 5 December 2022.

 

          Councillor Bower alerted Councillors to a recommendation at Minute 6 [Updates to the Constitution] and to an email that had been sent to all Councillors by the Monitoring Officer earlier on in the day. This explained that the Appendix referred to in the recommendation was the appendix to the Working Party report and could be found on pages 57 to 204 of the agenda. The proposed amendments to the constitution had been shown in tracked changes with the only exception being where changes had been required to officer job titles, as a result of last year’s senior management restructure.  Those job titles had been updated and not shown as tracked. This was because to show all of those changes would have resulted in an overwhelming set of papers being provided to Members making it harder for Members to then find the more substantial amendments.  Councillor Bower then formally proposed the recommendations which were then seconded by  Councillor Cooper.

 

          The Council

 

                     RESOLVED

 

That the proposed amendments set out within the body of Appendix 1 be approved, to include the amendments made earlier in the meeting as set out within the minutes.

 

579.

Special Planning Policy Committee - 7 December 2022 pdf icon PDF 115 KB

The Chair of the Planning Policy Committee, Councillor Bower, will present recommendations from the Special Meeting of the Planning Policy Committee held on 7 December 2022.

 

          The recommendations for Council to consider are set out below:

 

·      Minute 507 [A Response to the National Highways A27 Arundel Further Consultation]. The minutes along with the Officer’s report is attached.

 

Additional documents:

Minutes:

         

          The Chair of the Planning Policy Committee, Councillor Bower, presented recommendations from the Special Meeting of the Planning Policy Committee held on 7 December 2022.

         

          Councillor Bower alerted Councillors to a series of recommendations at Minute 507 [A Response to the National Highways A27 Arundel, Further Consultation] explaining that National Highways had undertaken supplementary consultation regarding its proposals to improve the A27 by building a bypass around Arundel. The Special Meeting of the Planning Policy Committee had been informed of the content of the consultation, which had strictly related to matters relating to Walberton, and had been invited to respond to this consultation by the deadline date of 16 December 2022. In debating the consultation, the Committee felt that it was important for all Members of the Council to be able to respond to the consultation as this was a matter that affected the entire district.  The Committee’s response had therefore been recommended onto Full Council.  The decision of the Committee had been submitted to National Highways so as to meet its consultation’s deadline, but it had been submitted as an interim conclusion subject to debate and any decision made by this Full Council meeting.  Councillor Bower then proposed the recommendations which were then seconded by Councillor Hughes.

 

 

 

 

          In proposing the recommendations, Councillor Bower confirmed that he was concerned that the recommendations from the Committee had an air of conditionality about them and well as slight negativity.  As Councillor Bower did not wish this Council to fall into the same position as Chichester District Council, who had been slightly negative at what was being proposed for the A27 around Chichester, it had been interpreted that they did not wish to pursue the improvements around that area. Councillor Bower’s view was this it was vital for this Council to confirm its determination to pursue the proposals for the A27 and to ensure that the future economy of Arun would gain the benefit of the by-pass as this was what this Council had been fighting for, for decades. Incidents just this week where the A27 had been closed in two locations at the same time had highlighted the major issues with the surrounding road network south of the A27 and this had confirmed how the improvements were desperately needed.

 

          Councillor Bower then confirmed that he wished to make amendments to some of the recommendations which he explained.

 

          The amendments proposed are set out below – with additions shown using bold any deletions shown using strikethrough:

 

1.              The Council’s stronglysupportsfor the grey route butisconditional remains concernedby the perceived on satisfactory mitigation to reduce rat running through Walberton and other local roads. The Council does not consider have confidence that the rat-running issue has been satisfactorily resolved and also asks that National Highways review the veracity of their conclusions in light of the traffic survey data commissioned by Walberton Parish Council;  

 

2.              The Council supports the provision of a bat crossing at Tye Lane;  

 

3.     The Council  ...  view the full minutes text for item 579.

580.

Standards Committee - 15 December 2022 pdf icon PDF 119 KB

The Chair of the Standards Committee, Councillor English, will present recommendations from the meeting of the Standards Committee held on 15 December 2022.

 

          The recommendations for Council to consider are set out below:

 

·      Minute 544 [Monitoring Officer Protocol]. The minutes and the Officer’s report are attached.

·      Minute 545 [Review of Operation and Efficacy of the Protocol for Member and Officer Relations].  The Officer’s report is attached.

 

Additional documents:

Minutes:

          The Chair of the Standards Committee, Councillor English, presented the recommendations from the meeting of the Standards Committee held on 15 December 2022.

 

          Councillor English alerted Councillors to the fact that there were two separate sets of recommendations for them to consider at Minute 544 [Monitoring Officer Protocol] and Minute 545 [Review of Operation and Efficacy of the Protocol for Member and Officer Relations] which he proposed to take together.  Councillor English then proposed both sets of recommendations which were then seconded by Councillor Kelly.

 

          The Council

 

                     RESOLVED

 

That the Monitoring Officer Protocol be included within Part 8 of the Constitution.

 

The Council

 

          RESOLVED

 

          That the revised version of the Protocol for Member and Officer Relations be adopted.

 

581.

Planning Committee - 11 January 2023 pdf icon PDF 104 KB

The Chair of the Planning Committee, Councillor Chapman, will present a recommendation from the meeting of the Planning Committee held on 11 January 2023.

 

          The recommendation for Council to consider is are set out below:

 

·      [Houses in Multiple Occupation (HMO) in Arun]. The Officer’s report is attached but as the meeting is not taking place until 11 January 2023, the minutes will have to be circulated separately to this agenda.

 

Additional documents:

Minutes:

          The Chair of the Planning Committee, Councillor Chaman presented recommendations from the meeting of the Planning Committee held on 11 January 2023.

 

          The Minutes from the meeting of the Planning Committee had been circulated separately to the agenda forming the supplement pack that had been circulated to all Councillors on 17 January 2023 and upload to the Full Council web page that day.

 

          Councillor Chapman alerted Members to a recommendation at Minute 563 [HMO Article Direction Report] which he formally proposed.  The recommendation was then seconded by Councillor Edwards.

 

          The Council

 

                     RESOLVED

 

That Article 4 Directions (under Article 4 (10 Schedule 3 (1) of the Town and Country Planning (General Permitted Development) (England) Order 2015) for the three Wards of Marine, Hotham and Rover, to come into effect on 19 January 2023.

 

582.

Motions

To consider any Motions submitted in accordance with Council Procedure 15 [Notices of Motion].

Minutes:

         

The Chair confirmed that no motions had been received  for this meeting.

583.

Questions from Members

To consider general questions from Members in accordance with Council Procedure Rule 14.3.

Minutes:

The Chair referred Councillors to the Questions from Members that had been submitted in line with Council Procedure Rule 14.3 and the schedule of questions that had been circulated to the meeting. This confirmed that ten questions had been received. 

 

          The questions submitted had all been from Councillor Dixon as set out below. However, in view of the need to conclude the meeting before the 9.30 pm cut off, Councillor Dixon confirmed that he would be happy to receive written responses to his questions.

 

The Chair confirmed that the schedule of questions would therefore be updated to include the responses provided and would be uploaded to the Council’s web page within ten working days of the meeting, in line with the Council’s Constitution.

 

Ten questions had been submitted as bullet pointed below:

 

(1)  To the Chair of the Policy & Finance Committee, Cllr Gunner Re: the last meeting of the Policy & Finance Committee held on 13 December and the Residents’ Satisfaction Survey results which were discussed

(2)  To the Chair of the Policy & Finance Committee, Cllr Gunner regarding the Alexandra Theatre, Bognor Regis

(3)  To the Chair of the Policy & Finance Committee, Cllr Gunner Re: The Alexandra Theatre, Bognor Regis

(4)  To the Chair of the Policy & Finance Committee, Cllr Gunner  Re: The Alexandra Theatre, Bognor Regis

(5)  To the Chair of the Policy & Finance Committee, Cllr Gunner Re: the Alexandra Theatre, Bognor Regis

(6)  To the Chair of the Policy & Finance Committee, Cllr Gunner Re: the relocation of the temporary ice rink

(7)  To the Chair of the Policy & Finance Committee, Cllr Gunner Re; the relocation of the temporary ice rink

(8)  To the Chair of the Policy & Finance Committee, Cllr Gunner Re: the relocation of the temporary ice rink

(9)  To the Chair of the Economy Committee, Cllr Andy Cooper – Re: the London Road coach and lorry park and its use for the temporary ice rink

(10)        To the Chair of the Economy Committee, Cllr Andy Cooper Re: Bognor Regis Town Centre footfall figures

 

584.

Committee Memberships

Any changes to Committee Memberships that need noting by the Council will be reported at the meeting.

Minutes:

          The Chair confirmed that in light of the urgent item considered earlier in the meeting, there were no changes to Committee Memberships to report to the meeting.

 

585.

Representation on Outside Bodies

The Council is asked to approve any changes to its representation on Outside Bodies.

Minutes:

The Chair confirmed that there were no changes to representation on Outside Bodies for the meeting to consider.

 

586.

Exempt Business

Minutes:

Having been proposed by the Chair and seconded by Councillor Mrs Cooper, the Council

 

          RESOLVED

 

That under Section 100A(4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following item of business on the grounds that it may involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

 

587.

Bognor Regis Business Improvement District Proposal - Second Term [Exempt - Paragraph 3 - The Supply of Goods and Services]

Minutes:

          The Director of Growth presented his report explaining that it was asking the Council to provide authority for him to vote on behalf of the Council in the Term 2 ballot, as outlined in Paragraph 1 of the report.

 

          A meeting of the Economy Committee on 22 September 2022 had considered a report regarding the process of the ballot but it had not explicitly addressed the issue of how the Council should vote.  This report provided a correction to this, and it was also explained that a decision was needed now as the ballot was proceeding and the date of its conclusion was 14 February 2023. The next meeting of Full Council was not until 1 March 2023.

 

          Following some debate,

 

          The Council

 

                     RESOLVED

 

That approval be given to provide authorisation to the Director of Growth to vote on behalf of the Council in the Term 2 ballot as specified in the report.