Agenda and decisions

Monday 16th November 2020 5.00 pm

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Contact: Jane Fulton (Ext 37611) 

No. Item


Declarations of Interest

Members and officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on the agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.


Members and officers should make their declaration by stating:

a) the item they have the interest in

b) whether it is a pecuniary, personal and/or prejudicial interest

c) the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time


Question Time

a) Questions from the public (for a period of up to 15 minutes).

b) Questions from Members with prejudicial interests (for a period of up to 15 minutes).


Recruitment of the Role of Group Head of Council Advice and Monitoring Officer (Exempt - Paragraph 1 - Information Relating to Individuals)

The Cabinet may consider items of an urgent nature on functions falling within their responsibilities where special circumstances apply. Where the item relates to a key decision, the agreement of the Chairman of the Overview Select Committee must have been sought on both the subject of the decision and the reasons for the urgency. Such decisions shall not be subject to the call-in procedure as set out in the Scrutiny Procedure Rules at Part 6 of the Council’s Constitution.


The Cabinet




The outcome of the recruitment process for the vacant role of Group Head of Council Advice and Monitoring Officer be noted.



Minutes pdf icon PDF 271 KB

To approve as a correct record the Minutes of the Cabinet meeting held on 19 October 2020 (as attached).


Budget variation reports

To consider any reports from the Head of Corporate Support.


The Council's Response to the Covid-19 Pandemic Situation pdf icon PDF 273 KB

This report updates Cabinet on the Council’s response to the pandemic situation and possible proposals for economic recovery.


The Cabinet




            That the report be noted.


Covid-19 Recovery Working Party - Key Outcomes from Cabinet pdf icon PDF 227 KB

This report prioritise the recommendations from the Covid-19 Recovery Workng Party that were approved by Cabinet at its meeting held on 21 September 2020 and identifies any associated costs.

Additional documents:


The Cabinet




            To note the report and instruct Officers to proceed with each proposal listed in Appendix A attached to the report.


Budget Monitoring Report to 30 September 2020 pdf icon PDF 133 KB

The Budget Monitoring report sets out the Capital, Housing Revenue and General Fund Revenue budget performance to the end of September 2020

Additional documents:


The Cabinet


            RESOLVED – That


(1)  The report in Appendix 1 be noted; and


(2)  Note the actions taken to mitigate the Council’s net expenditure due to the Covid-19 pandemic.


Food Waste Collection Service Trial pdf icon PDF 514 KB

This report sets out proposals to work in partnership with West Sussex County Council to deliver a twelve-month Food Waste and Absorbent Hygiene Products (AHP) collection service trial across approximately 1,150 properties in Arun.


The Cabinet


            RESOLVED – That


(1)  Approval be given to proceed with a Food Waste and AHP Collections trial using a 123 service as outlined in the report for a period of twelve months, commencing in March 2021;


(2)  It be noted and support be given to the governance arrangements which are designed to allow the respective project teams to take all necessary decisions to successfully deliver the trial within the framework outlined in the report; and


(3)  Approval be given to the necessary drawing down of funding from West Sussex County Council and expenditure associated with Arun’s delivery of the trial as outlined in the report.


Beach Access, Bognor Regis pdf icon PDF 764 KB

The report considers the options available to achieve access to the beach for those with limited mobility.



The Cabinet


            RESOLVED – That


(1)  The report be noted;


(2)  Agreement be given to not pursue Options 1, 2, 3, 6 or 8; and


(3)  Endorsement be given to further investigate and potential viability of Options 4, 5 and 7 as a means of improving access to the lower beach at Bognor Regis with findings and further recommendations being reported back to the relevant Committee.


Place St Maur - Bognor Regis pdf icon PDF 160 KB

This report provides an update on the Place St Maur scheme and seeks approval for the delivery plan and project funding.

Additional documents:


The Cabinet




(1)  The Project Proposal (Appendix1) be approved; and

(2)  The designs will be presented at future Cabinet meetings


The Cabinet also




(1)A supplementary estimate of £370k be approved for the Place St Maur project, funded from the unallocated capital/project earmarked reserve; and


(2)Authority be given for the Council to enter into a funding agreement with Coast to Capital and approve the drawdown and expenditure of external funding, and that the terms and conditions of the funding agreement are to be reviewed and agreed by Legal Services  in consultation with the Monitoring Officer.



Sunken Gardens , Bognor Regis pdf icon PDF 154 KB

This report seeks approval to progress the Sunken Gardens scheme, including its scope, delivery and project funding.


Additional documents:


The Cabinet




            That the scope of the Sunken Gardens project is approved and that the project team progresses its delivery, subject to Full Council approval of the Recommendation below.


The Cabinet also




            That a supplementary estimate of £500k be approved for the Sunken Gardens project funded from the £316 balance of the earmarked reserve identified for unallocated project funding and essential capital maintenance and the balance of £184k which equates to a Band D equivalent Council Tax of £2.97.


Kingley Gate Development, Littlehampton - Community Facilities and Section 106 Funding pdf icon PDF 150 KB

This report seeks authority to draw down S106 contributions from the Kingley Gate development – ref LU/355/10.


These sums are provided for the management and maintenance of the community facilities including changing facilities, sports pitches, play areas and public open space provided on site and as a contribution for a community building to be delivered by Littlehampton Town Council at Eldon Way, Wick, Littlehampton.

Additional documents:


The Cabinet


      RESOLVED - That

1.    Subject to the various Section 106 sums being received, approval be given to the drawing down of the following sums to fund the Council’s ongoing maintenance commitments on receipt of the sums on transfer of the facilities:

·              Public open space sum £ 334,798 - plus indexation

·              Play areas sums £ 24,000 - plus indexation

·              Playing fields sum £ 24,144.00 – plus indexation

·              Changing facilities sum £16,324 - plus indexation

Total - £399,266 plus indexation

2.    Additional annual revenue expenditure of up to £30,000 be approved plus indexation in respect of the Council’s maintenance commitments for the public open space areas, play area and changing facilities as outlined in 1 above.  This to include the extension of an existing temporary post in the Greenspace service to use the 5% management sum; and

3.    Approval be given to the transfer of the Community Facilities commuted sum of £263,464.37 (heldby ADC) to Littlehampton Town Council by way of a Deed of Agreement toward construction of the replacement community facility building known as the Keystone building at Eldon Way, Littlehampton.


Establishment of a Planning Review Working Party pdf icon PDF 147 KB


This report seeks the Cabinet’s permission to establish a cross-party Working Party to consider the recommendations from the forthcoming presentation on the Planning Review by Sean Hannaby (of Hannaby Planning Solutions Ltd) which will take place shortly.  


The Cabinet


            RESOLVED – That


(1)  the establishment of a Planning Review Working Party based on the following terms be supported: 


(a)       Terms of Reference – to consider the findings and examine the recommendations from the Planning Review (when presented) so that the Council can agree which recommendations it wants to accept and establish a monitoring process to ensure that recommendations are followed through.  The Working Party will report to Cabinet, who will report to Full Council;

(b)       Size of the Working Party – the seats on this Working Party will be politically balanced and 8 in size (3/LD, 3/Cons, 1/Ind, 1 G).

(c)       Nominations to the seats – to be confirmed by the relevant Group Leaders immediately if the proposal is accepted by Cabinet;

(d)       Proposals for the allocation of seats if vacancies occur – to be for the relevant Group Leader to fill the vacant seat and report this information to the next Full Council meeting;

(e)       Timescale for the work to be undertaken – over the next few months following receipt of the forthcoming presentation and publication of the report (establishing the Working Party now means that the Council will be ready to conduct this work speedily); and

(f)         To report back to Cabinet as soon as possible to enable the Council to progress with any recommendations it supports.


(2)  If established, the Working Party can then:


(a)      Review its terms of reference at its first meeting and recommend any change back to Cabinet;

(b)      Make any recommendations to Cabinet based on the terms of reference – it will have no decision-making authority; and

(c)       Meet in private unless it agrees that it will work to the Meeting Procedure Rules at Part 5 of the Council’s Constitution.