Agenda and decisions

Monday 22nd June 2020 5.00 pm

Venue: Virtual Meeting - Link to the meeting to be provided 24 hours in advance

Contact: Jane Fulton (Ext 37611) 

No. Item


Declarations of Interest

Members and officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on the agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.


Members and officers should make their declaration by stating:

a) the item they have the interest in

b) whether it is a pecuniary, personal and/or prejudicial interest

c) the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time


Question Time

a) Questions from the public (for a period of up to 15 minutes).

b) Questions from Members with prejudicial interests (for a period of up to 15 minutes).


Urgent Business - Further Officer Decision Taken During the Coronavirus Emergency pdf icon PDF 236 KB

The Cabinet may consider items of an urgent nature on functions falling within their responsibilities where special circumstances apply. Where the item relates to a key decision, the agreement of the Chairman of the Overview Select Committee must have been sought on both the subject of the decision and the reasons for the urgency. Such decisions shall not be subject to the call-in procedure as set out in the Scrutiny Procedure Rules at Part 6 of the Council’s Constitution.

Additional documents:


Minutes pdf icon PDF 162 KB

To approve as a correct record the Minutes of the Cabinet meeting held on 1 June 2020 as attached.


Budget variation reports

To consider any reports from the Group Head of Corporate Support.


Update on Webcasting of Meetings - Procurement Options pdf icon PDF 329 KB

Following the reports that were made to Cabinet on 8 July and 9 December 2019, this report feeds back to the Cabinet the findings from the corporate officer group that was set up to examine the future webcasting needs of the Council and associated costs but has been amended to reflect the Council’s current financial position.



The Cabinet


            RESOLVED – That


(1)          In view of the timescales involved for this project, to instruct Officers to extend the existing contract with Auditel, for the webcasting of all public meetings for the next twelve months the cost of which is to be met from existing budgets;


(2)          To note that a further report will be provided to Cabinet setting out the anticipated costs and long-term financial implications of a range of options for webcasting; and


(3)          In the event of physical meetings becoming possible in the next six months which the public are allowed to attend in the Civic Centre, Officers investigate the ongoing use of Zoom and/or the utilisation of the Council Chamber for both Cabinet and the Overview Select Committee to be webcast alongside Full Council and the Development Control Committee.


The Council's Response to the Covid 19 Pandemic Situation pdf icon PDF 264 KB

This report updates Cabinet on the Council’s response to the pandemic situation and its proposals for economic recovery.



The Cabinet


            RESOLVED – That


(1)  The action taken to date be noted;

(2)  Consideration be given to the way for the Council post-recovery

(3)  As part of the work in (2) above, support the establishment of a Coronavirus Recovery Working Party based on the following terms:


(a)  Terms of Reference – to conduct a review on the way forward for the Council post recovery

(b)  Size of the Working Party – 10 Members with seats allocated as follows – Lib Dems [4]; Cons [4]; Ind [1] Green [1]

(c)  Nominations to the seats – to be made by the relevant Group Leader and confirmed as Councillors Bennett, Chapman, Mrs Cooper, Cooper, Dendle, Mrs Haywood, Mrs Staniforth, Tilbrook, Ms Thurston and Dr Walsh;

(d)  Proposals for the allocation of seats if vacancies occur – to be for the relevant Group Leader to fill the vacant seat and report this information to the next Full Council meeting;

(e)  Timescale for the work to be undertaken – over the next few months of recovery and to include whatever time is required in view of the uncertainty of Covid19

(f)   To report back to Cabinet on 20 July 2020; and further meetings


(4)  If established, the Working Party can then:


(a) Review its terms of reference at its first meeting and recommend any change back to Cabinet;


(b)Make any recommendations to Cabinet based on the terms of reference – it will have no decision-making authority; and


(c)Meet in private unless it agrees that it will work to the Meeting Procedure Rules at Part 5 of the Council’s Constitution.



Joint Arun Area Committees pdf icon PDF 116 KB

            To consider and note the Minutes of the meeting of the Joint Western Arun Area Committee held on 11 March 2020 (as attached), noting that the meeting of the Joint Eastern Arun Area Committee scheduled for 17 March 2020 was cancelled.