Decision details

Littlehampton Public Realm Improvements: Phase 2 & 3 High Street / Beach Road / East Street / Clifton Road

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decisions:

          The Director of Place provided members with an overview of the report before them and advised that the Committee were being asked to appoint the construction contract for the delivery of the regeneration works to Littlehampton Town Centre as well as to delegate authority for all approvals within the budget of £3,416,295.00 and to enter into a letter of intent to enable the ordering of materials, to the Director of Place. Further explaining that there were currently nationwide delays when ordering construction materials and that he was currently given a 20 week wait from the point of ordering the materials. He stated that the letter of intent was vital in terms of the decision the Committee was being asked to make at this meeting as without this authority the order for materials could not be placed. He confirmed that the earliest works would start would be after the Christmas period due to the wait time. He then confirmed that the issue that had been raised regarding the Lime Tree outside of the arcade has been reviewed and the Tree Officer has relooked and reconsidered his previous approach and the tree was now worthy of a Tree Preservation Order (TPO) and therefore it was now for the Committee to decide if they wished to retain the tree or not.

 

          The Chair opened the debate where the following points were raised:

 

§  The lost section of improvement work by the railway was disappointing and the Leader of the Council was intent on finding money to complete this work.

§  Questions were asked regarding further design consultation with members. It was confirmed by the Director of Place that we were now at the delivery stage of the scheme and there was no further opportunity to make changes to the designs.

§  Concern was raised regarding the 3 telephone boxes that were stated to be kept as data-hubs, it was felt that these were not needed and ultimately not used for that purpose. It was asked what the cost would be for removing all three, the Director of Place confirmed that the quote received for removal of all three telephone boxes was £35,000. It was also advised that it was more cost effective to leave them in place, as the cost to remove them was now outside of the budgeted plans.

§  Discussion was also had regarding the trees outside the Dolphin pub and Peacocks. Where is was confirmed that there was planned work for the, but they were not being removed.

§  There was a consensus amongst the Committee that the Lime Tree in place outside the arcade should be awarded a TRO and kept.

§  Discussion regarding the street furniture was had and it was confirmed that discussion with Littlehampton Town Council (LTC) was being had and that where possible items that could be re-used would be.

 

The Chair then read out a statement on behalf of Councillor Northeast who could not be in attendance at the meeting so that the Committee could consider his comments.

 

It was then proposed by Councillor Seex that all 3 telephone boxes be removed, this was seconded by Councillor Dr Walsh. The debate on the proposal saw the Committee consider the following options:

 

§  It was felt that the responsibility for the telephone boxes was British telecoms (BT) and discussions should be had with them to either have them removed or for BT to ensure that these telephone boxes have work completed on them to ensure that they can not be abused  and what work could be done between Arun and BT to ensure that if they are to remain they are looked after and kept in good condition.

§  Could they be used as an advertising mechanism

§  Consideration was given to the removal of 1 or 2 of the telephone boxes and the cost implications of this option.

 

Councillor Seex then made and amendment to her original proposal which was, that officers seek to find other ways to remove the telephone boxes and report back to the Committee all 3 telephone boxes be removed. This was duly seconded and put to the vote, where it was approved.

 

The recommendations presented to the Committee in the report were then proposed and seconded.

 

The Committee

 

          RESOLVED that

 

1.  the Scope of intended works, as set out in the report, for the Littlehampton Town Centre construction contract be approved; and

 

2.  The budget of £3,416,295.00, approved by Cabinet in December 2019 be noted and the Terms, as set out in the report, be approved.

 

3.  Gives authority to the Director of Place to agree and sign a letter of intent on behalf of the Council, in favour of the contractor, to enable the ordering of materials and thus securing the material costs prior to entering into the construction contract.

 

4.  Gives authority to the Director of Place to authorise Legal Services to enter into the NEC4 (Option A) contract for the construction of Phase 2 & 3 (High Street and Beach Road) to a contract Value not exceeding £2.97m and overall budget for the delivery of the Town Centre improvements of £3,416,295.00.

 

5.  Officers seek to find other ways to remove the telephone boxes and report back to the Committee.

Report author: Richard Carden

Publication date: 13/10/2021

Date of decision: 26/07/2021

Decided at meeting: 26/07/2021 - Economic Committee

Accompanying Documents: